2024-04-11 Meeting notes

Updates/announcements (Please add in advance)

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10 min

All

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UCSC:

• Metadata Services is hiring a Cataloging Specialist (Library Professional 4 CX).  Initial Review Date is March 25, 2024.

Hermine/UCLA:

• 2024-03-12 All Chairs Meeting notes

  • SILS GitHub - shall we get an RM space? Would be good for keeping copies of rules.

• 2024-04-09 All Chairs Meeting notes

  • Chatting about RLF representation in SILS--would we be interested in having official RLF representation on RM-OST?

• Update on NZ Access group: working through two use cases (OA e-monos + ACTL). Deliverables will be NZ principles that can be used going forward, best practices for doing work in the NZ, and workflow recommendations for granting access, etc.

• Done with our e-bookplate revamp.

UCB:

• Reviewing practices in holdings records

  • Do we need to retain migrated 001 fields?

  • Can we use the Holdings ID in the 001 field?

  • Reordering MARC holdings fields on save

UCSD:

• Started cleaning up outdated LCSH in UCSD records using a combo of the LC Subjects search in Alma and the analytics report found in the community folders. I think this could approach could be useful in the NZ as well.

UCSB

• Unlinked and deleted 260,000+ UCSB SRLF holdings identified as being processed/held by SRLF

• Working with Gem to fix some duplicate local extensions that came in as part of WCD update problem

SCP/CDL

• Met CDL eScholarship on the workflow of ETDs on April 1, mainly ask questions and understand the workflow; SCP will look at the option of using OCLC Data Sync for adding ETD records to OCLC

We would like a GitHub space for maintaining copies of rules

No objections were made to the idea of having an official RLF rep on RM-OST

• Hermine Vermeij will request a RM-OST GitHub space

Review action items

Check in on action items

5 mins

All

Task Report

ETDs

15 min

All

https://docs.google.com/spreadsheets/d/1gV33Li5_MwKEprX0XxFK_Rb36bCd4yLpPjgcQ8mEHnQ/edit#gid=0

Feedback from Chad Nelson: please express MARC structure as explicitly as possible (i.e., be consistent with subfield codes; call out 1st indicator and 2nd indicator.

Reactions to last month’s discussion? (2024-03-14 Meeting notes)

It would be helpful for designing our ETD records to see what data Proquest supplies to CDL. Information can be found at this link

655 $a Dissertations, Academic $z [Campus name] $x [Department name] field. We removed the chronological subdivision from this field

710 may just add campus name and degree granting institution. Easier to control headings

024 field with eScholarship key would be useful

Degrees issued jointly with another institution. The other institution may be added in an additional 710 field

546, 799 fields deleted as unnecessary

• All -if you use the 540 Terms governing use and reproduction field, please add information about how you use the field and an example
• If no use for 540 field Hermine Vermeij will delete it
• All - 610 - anyone using this, please explain its use
• All - 650 - if you are using this, please confirm
• Shi Deng will add to the spreadsheet any local SCP fields

Local data in NZ check-in

10 min

All

https://docs.google.com/spreadsheets/d/1W9veEVN1Fq73NezDzWLPLEc7f3F246KVVmwWI83uJVU/edit?usp=sharing

• How is local data cleanup going?

• Please take care when sending files to SILS OPs for loading that they don’t contain local 9XX fields.

• Revisit stripping most 9XX fields out in norm rule?UC Network Zone Rule Change Request Tracking Page

Postponed to next meeting

856

15 min

https://docs.google.com/spreadsheets/d/1VmKqAVlv0j_i7jENxklnVdQX4cpdpq-G1j46O00taqM/edit?usp=sharing

• MARC documentation - ; 3 = Component part(s) of resource; 4 = Version of component part(s) of resource

• Continue allowing through norm rule? Or strip out?

Postponed to next meeting

035 editing restriction

5 min

Testing in sandbox--how’s it going? Time to get campus feedback? Or expand first in sandbox (other 59X, 950-999… ?)

Restricting Editing of NZ Fields

Postponed to next meeting

Additional discussion (if time)

Parking Lot

https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing

Authority Control in the NZ

Total

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