2024-04-09 All Chairs Meeting notes

STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

10

Team

Disc:

• Started discussing end of year clean-up/organization work

• Brief T&F Discussion

• Continuing work on Exclude CDI eBooks decision page

RM:

• Continuing to edit specs for ETD records; chairs working on Expanded Access to NZ.

ERES:

• Lisa Wong presented her Analytics Dashboard for duplicate titles (ebook/ejournal) in IZ & NZ

• Cont. work on Perpetual Access tracking

RS:

Working up the combined subgroup for LUO material with a secondary interest in RLF barcodes.

Questions from Slack

FYI on anything quick that came up

5

Team

OT / LG updates

Inform on salient issues from OT and LG

5

Jackie

SILS LG meeting fell on the holiday (3/29) so it was cancelled.

• LG newsletter was distributed via email

• will not be meeting for a few more weeks

OT

• SILS Membership Transition Subgroup Charge: 2024 UPDATE DRAFT roster approved by OT

• next ExL support managers meeting is 4/19/24

  • request ExL to send full output of all open tickets

  • any tickets from AllChairs? → please send by 4/15

• SILS OT SC 90 minute meeting on 3/27/24 included 30 minute meetings with both OARM-PT and EIMP-PT

  • discovered lots of overlapping issues

    • who does the work after these teams make recommendations?

    • how does this work connect with the work of SILS?

  • OARM-PT is able to move forward with new team members empowered to make decisions

  • EIMP-PT issues cover a variety of areas, some that extend beyond SILS

  • question of CKGs current roles and decision making abilities

RNPT

• “Topical” meetings are done and next is to wrangle our writing to them and their response.

• Aiming to have something final in May, final deadline CoUL meeting in June.

Accessibility

• Ex Libris is not in compliance with WCAG 2.0 AA

• UC SILS wants to escalate this issue to get attention with ExLibris to get traction

Around the table conversation

Explore topics of interest to the group

20

Team

Update on the barcode issue:

• There is an existing subgroup within RSOST/FFOST that includes RLF staff that can take on a first pass of that issue. Doesn’t need a charge or anything at this point.

• OT was wondering about whether covering the barcode would impact digitization projects?

  • legacy item is part of the item and still searchable.

  • UCB also wants a secondary barcode field, for other reasons.

RLFs on SILS groups?

• Would they want to be on every group?

  • RMOST, RSOST, FFOST, and for OT as well

  • It’s worth asking!

  • Chairs of the above teams will temp check their teams; CN as SSM will temp check with the RLFs.

Any other structural ideas about SILS gov?

• Discovery: like the representative model, it really works for every campus. Chair-VC method works okay for us.

  • https://docs.google.com/document/d/1z8RPmftHUIZ4sVHbqc9Uiqkvp4r1ExUX8hl3P35nDUI/edit#heading=h.s9ayzlsbvcz5

• eResources: I’ve been thinking that sometimes we feel like we don’t know if we’re the right group for some issues.

• RMOST: there are times when I’ve thought that our group could lost the representative part, because it’s not really talking about “how does your campus do it” and we’re mostly working on the systemwide level. And for some campuses it is hard to come to a lot of meetings… We might be a candidate for becoming an expertise group. But would it slow things down? We’d need a clear way for getting feedback from campuses…

  • Cochair is …. seems like more work, and it seems better when there’s one person who’s responsisble.

• OT - we batted that cochair idea around in OT, but also why not peel off some responsibilities to the vice chair.

• Current responsibilities: https://libraries.universityofcalifornia.edu/wp-content/uploads/2023/11/SILS_UCLASintegrated_updated111723.pdf

Wrap up

Review actions and decisions

5

Team

Parking Lot

Capture important topics for future discussion

5

50 minutes