2024-05-21 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
- Sarah Lindsey, incoming chair OT!
Tammy Guziejka, Acquisitions Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
- Jharina Pascual, Eres incoming chair!
Gem Stone-Logan, Discovery Operations Subteam chair
- Jared Campbell, incoming chair Discovery!
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair
- Kristen van Vliet, incoming RS chair!

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	10	Team	Disc: Haven’t met recently, next meeting is this Friday. RM: Held a sharing session yesterday to coincide with change to configuration (preventing deleting/editing OCLC numbers in NZ records). Continuing to work on new ETD process and expanded NZ access. ERES: UCD shared about Title Transfers: Tracking transfers for titles with high usage and/or with ticket reported. This week will cont. discussion about how to manage holdings for a CDL package when a campus leaves + VC and direction for ERES next year
2	Questions from Slack	FYI on anything quick that came up	5	Team	none at this time
3	OT / LG updates	Inform on salient issues from OT and LG	5	Jackie	OT cancelled for ELUNA - we will be talking about the final report from OA project team. And we’ll do a check-in with Equitable Inclusive Metadata folks soon. LG: Last meeting 5/10; proposed list of members for Privacy team.
4	ELUNA highlights and lessons learned	Discuss salient points from ELUNA conference	10	Gem/Jackie/Caitlin/Jared	Gem: Went to all the consortial sessions! Talked with Maud the new Alma Consortial Product manager. Asked to have the Alma Agreement tool to actually be developed! She seems receptive - she says that she looks at Idea Exchange a lot. Should we start focusing there - with a tag for “consortial” features? They talked a lot about AI, but seem to be focused on we have AI what can we do with that? Went to Analytics Afternoon and can talk about that too. Jackie: There all week, was also there for Developer Days. Felt very collaborative and interesting. There was variety in how institutions could actually implement development - and UC might be on the slower side of things. Otherwise focused on accessibility and discovery. Had some great peer-to-peer conversations; mostly frustrated with the ExL product pitches cough plenary sessions. Jared: I did sit through the AI sessions, and came away with more questions about ExL development processes… Caitlin: Had a lot of meetings! Overall was really positive. Agree with the Idea Exchange idea from Gem above. Jackie: Primo Next Discovery Experience - there’s a whole new UI. The thing that’s important for the GPT architecture is that it only searches the CDI. That’s going to come up when we have conversations because that could be misleading for research. Tamara: I had heard to submit ideas to both Ideas Exchange and NERS to get traction. Then always search for terms first and put votes on something that exist. Actively engaging is a good idea.
5	SILS Membership Transition	Discuss progress with soliciting new Vice Chairs, questions, deliverables, etc.	15	Caitlin	Do you know how many people are rotating off? We have had one email so far. What kind of training would we like for incoming chairs? How’s it going selecting new Vice Chairs? Fulfillment: We sent out an anonymous form that allows people to nominate anyone including themselves. The top people bowed out because of job pressure; but then we had someone step up. We sent out the form this year just yesterday. Caitlin: We see a pattern of people who are identified as “leaders” not able to accept a nomination because of work pressure. How to think about this pattern? Ross: The Vice chair is signing up for a two year commitment… Tammy: My vice chair will roll in in October, so we’re on a different schedule. Coming in “brand new” as chair was actually manageable. How much turnover do we have? If it’s the same people then we kind of know everyone has to take a turn, right? There is some dangerous precedent from the past for leadership to stay on too long and lose flexibility.
6	Wrap up	Review actions and decisions	5	Team
7	Parking Lot	Capture important topics for future discussion	5
8		Total	50 minutes