2023-5-09 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam vice chair (subbing for Liz Miraglia)
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST finalized the chair/vice chair discussion. Ross will continue as Chair through June '24, and Sandra Farfan-Gracia (UC Los Angeles) is the Vice-Chair through June '24. RM OST - Troubleshooting the CJK indexing implementation. Discussing all the different ways campuses deal with ETDs (dissertations) and wondering/hoping if we can harmonize and centralize. One blocker is that the CDI data for eScholarship doesn’t include important metadata (like the degree granting institution!) Acq - planning next week to review workplan and prep for next year. RS OST - progress being made on projects: Tipasa testing; consortia block; P2P investigation; analytics (user stat categories) ERES - escalated Multi-Part E-Collections - Decision Page given this is an issue larger than ERES. Interested in having an ACQ-ERES SILS Community channel.
2	Questions from Slack	FYI on anything quick that came up	5	Team	Any new issues or concerns from the teams? Any issues with the May Release? oddity in WC searching w/in Alma (resource management); resolved by ExL ~11am pacific Some formatting changes have made things a little more difficult for some groups (specific to some ‘enhancements’ in resource sharing)
3	OT / LG updates		5	Tom	As we are about to begin our third year on ExLibris Alma, the leadership group is evaluating how UC Library search is going and where things can be better. This ranges from a SILS Governance Review, ILS landscape review, and other teams. Membership Transition Subgroup is formed and will begin meeting soon. Please have your OSTs start thinking about nominations for the next vice-chairs.
4	Alma CJK search implementation	Discuss next steps since the attempt at configuration was problematic.	15	Tom	The monthly ExLibris Support call is Monday, May 15. We will be discussing the issues surrounding the failed CJK configuration attempt and the system failures that ensued.
5	Alma / Primo VE software review	Get some direction from All Chairs	15	Caitlin	https://docs.google.com/document/d/1vKbUFEW9H98cxZpl0337NTufeQlSVOewPgK5ougy6Fs/edit SILS Operations Center will be working on a “write-up” for Operations Team for editing and finalizing.
6	ExLibris Support Call update	Upcoming Support call items	5	Team	Any issues to bring up can be sent to Caitlin or Tom to be brought to the Support Call representatives.
7	Community Slack Proposal	Discussion in OT: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0			Any questions about this?
8	STANDING - Work Plan Directory review		5	Team
9	Parking Lot	Capture important topics for future discussion
10		Total	55/60