2024-03-12 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
Tammy Guziejka, Acquisitions Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Gem Stone-Logan, Discovery Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	10	Team	Disc: Focusing on time-sensitive things at the moment: Primo VE updates, VE vs Back Office parity survey, and enhancement voting. Future meetings we plan to review accessibility and get back to our Exclude eBooks from CDI results decision page. RM: Will be meeting with Lisa Schiff and other CDL folks this week to talk about a new ETD workflow. ERES: discussing how campuses track/handle perpetual access RS: oh so close to Tipasa, but not quite. Most gaps seem to be on the ExL side rather than OCLC side.
2	Questions from Slack	FYI on anything quick that came up	5	Team	FYI: Organization Unit Name updates have been completed. Still waiting for Primo VE to update but everything in Alma/Analytics should be updated. Let SILS Op Center know if you encounter any irregularities you think may be related. Please let Gem know by end of day today if there are any tickets you want talked about at our Ex Libris support meeting.
3	OT / LG updates	Inform on salient issues from OT and LG	5	Jackie	LG: newsletter that’s planning to be sent out this spring: brief and quarterly! Continuing to talk about how a shared documentation hub might work for UC Libraries. Appendix A is published from Data Privacy and Security. Also talked about CKGs in UCLAS. OT: SILS Data Privacy agreement signed and approved that it must be signed before an account is issued. OT approved a revised NZ Access proposal.
4	SILS Membership Transition	All Chairs input on process planning	10	Caitlin	Biggest obstacle was getting the DOC rep to sign off to kick off the rest of the process (getting someone into the tools) Q: Do our current members have time periods associated with their membership and do they need to get reapproved? No reapproval is necessary Possible deliverable: FAQ with the basics. Vice chair training: yes and how do we get another new VC? new VC nomination was pretty hard last year.
5	SILS GitHub	If your SILS group is interested, reach out to SILS Op Center and we can help you get setup.		Gem	Example Discovery page.
6	Wrap up	Review actions and decisions	5
7	Parking Lot	Capture important topics for future discussion
8		Total	x/x