2023-2-28 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RM: working on updating the “brief level” rules that Alma uses to calculate record quality; reviewed a request from the CDLNZPT to allow brief CDL acq records in the NZ without OCLC numbers, we approved the exception with some revisions ACQ: no meeting since last time - dead presidents interfered. DISC: Gathered data on pre/post consortia FRBR functionality and drafted FRBR Challenges in a Consortium Environment.
2	Questions from Slack	FYI on anything quick that came up	5		Michelle brought up the situation at Davis where over a large number of user permissions were altered unexpectedly. She asked if there was guidance on backing up or restoring these settings. Since this is an area that was left to independent campuses to address, there are no “best practices”, but may be an area that could use them.		Tom will bring the permissions changes and backup concerns to OT as a lesson to be learned. Ask OT reps to bring the concern back to their IZ admins to be aware.
3	ExLibris Support Call update	FYI on the discussion from December Support Call	5	Tom	Notes & Agendas: https://docs.google.com/document/d/1XzIbWj_N6fVUbmM-dU3KMjCo8qL8o7tSKg1D9NEdbm0/edit# Light meeting notes. There were not a lot of specific tickets to discuss. However, we successfully convinced ExL developers to meet regarding important issues. (usage stats in the NZ, and Tipasa integration).
4	Ex Libris Analytics Idea Exchange	Agree on a set of tables to recommend to the UC Libraries to add to the Idea Exchange thread.	20	Tom	https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/40155142-ability-to-run-analytics-reports-on-alma-configura OT was given the link to add concerns and comments to the spreadsheet. There was some discussion, but no big outliers. Waiting on E-Resources to chime in and we need to prioritize. ExL says “Fulfillment Rules and Fulfillment Terms of Use” already included (2/9/23) https://docs.google.com/spreadsheets/d/1bq8dWE9P_dqxTjvgIknZfpJBQLTw0j8NOhw5NyySLIY/edit#gid=0
5	STANDING - Work Plan Directory review		5	Team	Work Plan Directory Stacy and Michelle shared that there are indeed some deliverables in their Work Plans that are delayed and awaiting action from CDL for network zone data. The team is very aware that the folks at CDL are over capacity at the moment and are hoping for more visibility to the concern.		Tom will bring this to the Operations Team Steering Committee to see if we can escalate the concern. While there may be no immediate action to be taken from this, but acknowledgement of the delays to the OST deliverables and affect to this year’s reporting should be noted.
6	Parking Lot	Capture important topics for future discussion
7		Total	55/60