2024-04-11 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng
@Ryan Finnerty
@TJ Kao , Vice Chair
@Yoko Kudo
@Cathleen Lu
@Latasha Means (out)
@Hermine Vermeij, Chair
@Sarah Wallbank, notes

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 min	All	Start recording! UCSC: Metadata Services is hiring a Cataloging Specialist (Library Professional 4 CX). Initial Review Date is March 25, 2024. Hermine/UCLA: https://uc-sils.atlassian.net/wiki/spaces/ACH/pages/2413658137 SILS GitHub - shall we get an RM space? Would be good for keeping copies of rules. https://uc-sils.atlassian.net/wiki/spaces/ACH/pages/2449965071 Chatting about RLF representation in SILS--would we be interested in having official RLF representation on RM-OST? Update on NZ Access group: working through two use cases (OA e-monos + ACTL). Deliverables will be NZ principles that can be used going forward, best practices for doing work in the NZ, and workflow recommendations for granting access, etc. Done with our e-bookplate revamp. UCB: Reviewing practices in holdings records Do we need to retain migrated 001 fields? Can we use the Holdings ID in the 001 field? Reordering MARC holdings fields on save UCSD: Started cleaning up outdated LCSH in UCSD records using a combo of the LC Subjects search in Alma and the analytics report found in the community folders. I think this could approach could be useful in the NZ as well. UCSB Unlinked and deleted 260,000+ UCSB SRLF holdings identified as being processed/held by SRLF Working with Gem to fix some duplicate local extensions that came in as part of WCD update problem SCP/CDL Met CDL eScholarship on the workflow of ETDs on April 1, mainly ask questions and understand the workflow; SCP will look at the option of using OCLC Data Sync for adding ETD records to OCLC	We would like a GitHub space for maintaining copies of rules No objections were made to the idea of having an official RLF rep on RM-OST	@Hermine Vermeij will request a RM-OST GitHub space
2	Review action items	Check in on action items	5 mins	All	https://uc-sils.atlassian.net/wiki/spaces/RM/pages/1844183101
3	ETDs		15 min	All	Feedback from Chad Nelson: please express MARC structure as explicitly as possible (i.e., be consistent with subfield codes; call out 1st indicator and 2nd indicator. Reactions to last month’s discussion? ()	It would be helpful for designing our ETD records to see what data Proquest supplies to CDL. Information can be found at this link 655 $a Dissertations, Academic $z [Campus name] $x [Department name] field. We removed the chronological subdivision from this field 710 may just add campus name and degree granting institution. Easier to control headings 024 field with eScholarship key would be useful Degrees issued jointly with another institution. The other institution may be added in an additional 710 field 546, 799 fields deleted as unnecessary	All -if you use the 540 Terms governing use and reproduction field, please add information about how you use the field and an example If no use for 540 field @Hermine Vermeij will delete it All - 610 - anyone using this, please explain its use All - 650 - if you are using this, please confirm @Shi Deng will add to the spreadsheet any local SCP fields
4	Local data in NZ check-in		10 min	All	How is local data cleanup going? Please take care when sending files to SILS OPs for loading that they don’t contain local 9XX fields. Revisit stripping most 9XX fields out in norm rule?	Postponed to next meeting
5	856		15 min		MARC documentation - ; 3 = Component part(s) of resource; 4 = Version of component part(s) of resource Continue allowing through norm rule? Or strip out?	Postponed to next meeting
6	035 editing restriction		5 min		Testing in sandbox--how’s it going? Time to get campus feedback? Or expand first in sandbox (other 59X, 950-999… ?)	Postponed to next meeting
7	Additional discussion (if time)
8	Parking Lot
9		Total	/60