2024-03-14 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng (out)
@Ryan Finnerty
@TJ Kao , Vice Chair (out)
@Yoko Kudo
@Cathleen Lu , notes
@Latasha Means
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)

Guests: Terrence Brady (CDL) Eric Lopatin; Chad Nelson; Lisa Schiff (CDL); Marisa Strong (CDL) Mahjabeen Yucekul (CDL); @Erica Zhang (OAPT)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome		5 min		Start recording! Welcome to our guests Introductions
2	ETD workflow in Alma/Primo		30 min	Lisa	Current process: Campus Electronic Theses and Dissertations (ETD) Metadata Practices CDL envisioning that workflow moving forward, ETD app will create MARC record and send that to SILS, where campuses will update record as needed, and changes will flow back from SILS to ETD app Where does OCLC records and holdings fit into this process? Maybe try to get a process in place first, then deal with deduplication Possible to make an exception, load the MARC records in Alma first, then send to OCLC/add holdings? When ISBN is assigned to the ProQuest record, there’s a second step process to query and update the record with the ISBN Do we need records for permanently embargoed ETDs?		RM to review https://docs.google.com/spreadsheets/d/1gV33Li5_MwKEprX0XxFK_Rb36bCd4yLpPjgcQ8mEHnQ/edit#gid=0 and make updates by mid-April Check with SCP reps on taking on FTP MARC records to OCLC
3	Updates/announcements (Please add in advance)	Share information	10 mins	All	UCSC: Metadata Services is hiring a Cataloging Specialist (Library Professional 4 CX). Initial Review Date is March 25, 2024. Hermine/UCLA: 2024-03-12 All Chairs Meeting notes SILS GitHub - shall we get an RM space? Would be good for keeping copies of rules. Almost done with our e-bookplate revamp. UCB: Reviewing practices in holdings records Do we need to retain migrated 001 fields? Can we use the Holdings ID in the 001 field? Reordering MARC holdings fields on save UCSD: Started cleaning up outdated LCSH in UCSD records using a combo of the LC Subjects search in Alma and the analytics report found in the community folders. I think this could approach could be useful in the NZ as well.
4	Review action items	Check in on action items	5 mins	All	https://uc-sils.atlassian.net/l/cp/sBLun4Ru
5	Additional discussion (if time)				3/28 is during spring break, and Hermine will be out. Cancel and meet next on 4/11? https://docs.google.com/spreadsheets/d/1W9veEVN1Fq73NezDzWLPLEc7f3F246KVVmwWI83uJVU/edit?usp=drive_link https://docs.google.com/spreadsheets/d/1VmKqAVlv0j_i7jENxklnVdQX4cpdpq-G1j46O00taqM/edit?usp=sharing Obsolete LCSH headings
6	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Authority Control in the NZ
7		Total	/60