2023-03-02 Meeting notes

Updates/announcements (Please add in advance)

10 mins

All

UCD: Completed its Diversity Resident Librarian recruitment. This position will focus on metadata.

UCLA: Hiring a Music & Media Librarian

Brief level subgroup

15 mins

TJ/Liz

Proposed changes: https://docs.google.com/spreadsheets/d/1uNmzbMEGRf7GxPIGs4NGmp1Y8OWpa4VPTh-EYzXL520/edit#gid=0

Talk to campuses about proposed changes to brief level configurations (Level M records will no longer overlay ELvl “blank” or “I”)

Call number mapping

Adam

Shelf-ready vendors put call number in field 949 which is normalized out of the record upon import before call number mapping happens. Solution - norm rule to copy field 949 to field 999 eliminates need to update all vendor profiles.

Dates for a Gobi session

10 mins

Liz

Any dates in March that don’t work? No.

Anyone willing to share their current campus processes and/or willing to be a plant for questions?

Sarah will select a date and schedule a 90 minute information sharing session.

Let Sarah know of anyone interested in presenting

New 856 subfields

Liz

There are new subfields available in the 856: https://help.oclc.org/Metadata_Services/WorldShare_Record_Manager/WorldCat_Validation_release_notes_and_known_issues/2023_release_notes/100WorldCat_Validation_release_notes_January_2023

Adam Schiff created this very helpful slide deck:

Open

Have your campuses discussed how to implement these, if so are there any concerns about existing rules/best practices in the NZ?

RMFG Phase 4 856 decision: https://uc-sils.atlassian.net/wiki/spaces/P4D/pages/1845167349

In a couple of months, records with 846 42 and 856 43 will begin appearing in the NZ.

Keep an eye out for these. Is there local data we need to protect?

@Sarah Wallbank will try to identify the number of records with 856 48.

Work Plan Check-in

10 mins

Liz

Review

Parking Lot/additional discussion

• Alma August release has five CZ “Managed by Community” collections where portfolios can be deleted by everyone

• Interest in session answering questions on how campuses decide when or why to use CZ

Limited Search Functionality in Alma and Analytics

• EL has been asked repeatedly to index all MARC fields. There is a limit on the number of local parameters we can set up, and there is a need to identify data that is not indexed (example, content type)

• Alma Idea Exchange: Add 880 field to the Bibliographic Details dimension table in Analytics

Sharing session idea - fun with the CZ? (Maybe in conjunction with e-res?)

Evaluate and refine WDU configuration

/60