2024-11-07 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen , Vice chair
@Shi Deng
@Yoko Kudo
@Cathleen Lu
@Elizabeth Richey, notes

Regrets: @Hermine Vermeij @TJ Kao @Ryan Finnerty

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)	Share information	10 min.	All	Start recording! TJ: Will be out again on November 21. Shall we skip or reschedule the meeting? Alma’s AI Metadata Assistant: CDL and all campuses, except for UCI and UCM, have expressed support for turning this feature on in Sandbox. TJ will ask Gem to turn it on. Catherine: From All Chairs meeting: discussion about use of Decision pages vs. Policy and Practice Pages; not always clear when to use which and what Decisions warrant a Decision page vs a Decisions note in meeting notes; I think RM has done a good job of making sense of these but open to hearing other perspectives	Unless something urgent comes up, we will skip Nov. 21 meeting
2	ETD records	Continuing discussing ProQuest ETD MARC records specs	30 min.	All	https://docs.google.com/document/d/17ZgD8MNKIKm3QEj13nUKsFbPqRMs5ssmlXczYl2c7Vk/edit?usp=sharing Questions: How will the workflow for updating from Alma to eScholarship be like? We are still waiting to set up profile with OCLC for this collection and see how we can get a notification for updates We would need to set up specific query collection with separate OCLC profile from the one we have now Shared Cataloging Program is working on this, but will first need finalized record file It generally takes a month to set it up, but then should update weekly What mechanism is needed to make it happen? Do we need an ftp location for updates? How specific can we get with query collections so that we only get ETD records? We could also do a logical set in Alma that is limited to ETDs We will need to have a conversation with OCLC to find out what our options are We might be able to set up an API or use an Alma workflow If we did use Alma, what would be the mechanism for us to gather files? That could be a discussion for next time We could use Alma and data sync collection together: data sync to send records to OCLC, Alma to get updates Information about data sync collections: About data sync collections Comments on ETD samples 024 fields Punctuation and hex codes We may want to develop a task list for clean-up How do the hex codes display? We don’t see them in Alma and Primo. They may show up in OCLC Spaces before commas 506 for embargo	024 field ark identifiers: the pattern should be 024 second indicator 8 $aark 506 field: we will leave it up to each campus to update their Primo display	TJ will send feedback Shi will look into this and communicate back to this group
3	OCLC Sandbox holdings	Determine if additional action is needed for this group	10 min.	All	See TJ’s 2024-10-18 email Question: What action shall we take? Option 1. If all campuses decide to take the same action, TJ will check with Resource Sharing OST about their implementation plan and see what we can do about synchronizing the holdings for now. Scenario 2. Each campus decides their own action (or non-action) plan (e.g. UCD will very likely ask OCLC to delete the SBCUV holdings to avoid confusion)	For now, we don’t need to deal with this immediately. If it comes up, we will go through Resource Sharing
4	Check in on local data (if time allows)		5 min.	All
5	Parking Lot				https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing Review updated Authority Control in the NZ
6		Total	50 min.