2023-03-30 Meeting notes

Mar 30, 2023 02:00-03:00 PM

Attendees

@Adam Baron
@Marcia Barrett
@Shi Deng
@Yoko Kudo (notes)
@Hermine Vermeij, Vice-chair
@Sarah Wallbank
@Latasha Means

Absent

@TJ Kao
@Elizabeth Miraglia , Chair
@Cathleen Lu
@Catherine Busselen

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)		10 mins	All	Hermine Neither Liz nor I could make All-Chairs this week. Notes: https://uc-sils.atlassian.net/wiki/spaces/ACH/pages/2126315551 UCB: working on call number mapping/999 field; edited the merge rue to remove the extra fields and so far it’s working fine. Merging IZ records linked to the same NZ record (Adam has shared an overview of the process). Question about 904 How do campuses use the field/information? – not much? Serving as an indicator of merged record; can be inde if needed, but depending on the process taken to merge, IZ MMS ID is added to 904--could be an issues since 904 is not a local field. What changes could/should be made?	Revisit if needed
2	Community Slack	discuss some channel options/overview of the new space	10 mins	Hermine	How would would the group use it? Add a channel for RM topics? Limit to only Alma issues?	Tentative decision: Create a channel (Resource management/cat & metadata) See how it is used/how active it is and determine what information to provide through the channel
3	ETD policies/practices	Understand how different campuses are currently dealing with ETDs.	10 mins	Hermine	UCLA procedures: UCSC uses Proquest records in the CZ UCB: have ETD local collection; harvest metadata from DAMS UCI: similar to UCLA UCR: CDI only, but keeping some local records as well. CDL has 2 collections: Dissertations & Theses @ University of California; ProQuest Dissertations & Theses A&I CDI does not show the originating campus
4	Demo on indexing fields		10 mins	Hermine	Alma -- Configuration – Resources – Search Indexes Labels may be customized from Customize Indexes Labels What if changes are made in NZ? Would they be reflected in all campuses?
5	Work Plan Check-in		10 mins	Hermine	Review https://uc-sils.atlassian.net/l/cp/eW1FdG7U	Deferred
6	Parking Lot/additional discussion				Alma August release has five CZ “Managed by Community” collections where portfolios can be deleted by everyone Interest in session answering questions on how campuses decide when or why to use CZ Limited Search Functionality in Alma and Analytics EL has been asked repeatedly to index all MARC fields. There is a limit on the number of local parameters we can set up, and there is a need to identify data that is not indexed (example, content type) Alma Idea Exchange: Add 880 field to the Bibliographic Details dimension table in Analytics Sharing session idea - fun with the CZ? (Maybe in conjunction with e-res?) Evaluate and refine WDU configuration NZ records lacking OCLC numbers	Brief level update-- add to production before the next main reindexing?
7		Total	/60