2023-3-28 All Chairs Meeting notes

 

Attendees

  • Tom Bustos, Operations Team (co-chair)

  • Stacy McKenna, Acquisitions Operations Subteam chair

  • Michelle Polchow, eResources Operations Subteam chair

  • Jesse Kruppa, Discovery Operations Subteam chair

  • Ross Anastos, Fulfillment Operations Subteam chair

  • Alison Ray (CDL), Resource Sharing Operations Subteam chair

  • Liz Miraglia, Resource Management Operations Subteam chair

  • Caitlin Nelson, SILS Operations Center at CDL representative

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

(STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

5

Team

Acq: two weeks in a row discussing barriers/issues with NZ progress. Lots of emotional labor/expectation management discussions, especially the discrepancy between the public Go Live message of “Mission Accomplished!” and the tech services understanding of Go Live as “now we can start the actual work…”. Also, “broken” vs “in development” - end user vs tech services perspectives.

ERES: 3/16-joint mtg w/ ACQ, so following along with discussing barriers, anticipate visit from SOT chair and Ldrshp Chair this week

RS OST: moving forward with Tipasa testing phase (filling in gaps identified from last year’s pilot phase); small group investigating using user stat categories to fill anonymization bug with afn digitation requests; with F OST: looking into ‘consortial blocks’ on AFN activity

DISC: Creating a "Stalled" Decision page for "Database Search" implementation. The feature is not used by any campus. Testing is convoluted by various cleanup projects, and there is no current urgency to investigate improvements. We will be exploring Excluding Records from Discovery Network. We determined that the configuration is necessary, and we have an idea for a work-around, but we need to establish testing parameters at our next meeting. Finally, we're reviewing Round 1 Primo Enhancements and will suggest where to spend consortia votes later today.

 

2

Questions from Slack

FYI on anything quick that came up

5

Team

  • Followup with Stacy / Michelle

  • Any new issues or concerns from the teams?

 

From the last meeting:
Stacy and Michelle will be sending Tom an email with some details on what is affected by CDL data delays. Tom will bring this to the OT as an escalation to be brought up to LG for Strategic Discussion as this is having a major affect on reporting as well as the ability to accomplish original work plans and goals from the Implementation Phase.

3

UCLAS-integrated SILS Structure

Reminder on the escalation paths and expectations of the UCLAS-integrated SILS Structure

15

Tom

It has been some time since we have reviewed the expectations of SILS Governance structure and we have had numerous team member changes since our last review. I felt it is time to go over these briefly to see if there are any questions.

https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf

 

 

4

Alma / Primo VE software review

Get some direction from All Chairs

15

Caitlin

https://docs.google.com/document/d/1vKbUFEW9H98cxZpl0337NTufeQlSVOewPgK5ougy6Fs/edit

We made a lot of good notes on the document: refocusing on “what’s working” and doing a qualitative checkin with both the OSTs and local SILS groups.

 

 

5

ExLibris Support Call update

Upcoming Support call items

5

Team

Any issues to bring up can be sent to Caitlin or Tom to be brought to the Support Call representatives.

 

 

6

Community Slack Proposal

Discussion in OT: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0

 

 

Any questions about this?

 

 

7

STANDING - Work Plan Directory review

 

5

Team

 

 

 

8

Parking Lot

Capture important topics for future discussion

 

 

 

 

 

 

9

 

Total

55/60

 

 

 

 

 

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