2023-10-12 Meeting notes

Attendees

@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng (out)
@Ryan Finnerty (out)
@TJ Kao , Vice Chair
@Yoko Kudo
@Cathleen Lu
@Latasha Means
@Hermine Vermeij, Chair
@Sarah Wallbank (Unlicensed)(notes)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Updates/announcements (Please add in advance)		10 mins	All	Start recording! Hermine (UCLA) 2023-10-10 All Chairs Meeting notes TJ (UCD) Ex Libris Linked Data Focus Group met this morning. ExL shared some updates on their development related to linked data in Alma. TJ will share the slides when they are available. UCB known Alma problem - cannot see contents of large itemized sets
2	Review action items		5 mins	All	https://uc-sils.atlassian.net/l/cp/sBLun4Ru
3	Expanded NZ Access Proposal		5 mins	Hermine	https://docs.google.com/document/d/1PAQ8RpyE2gSj9VuRdZK5Q0nYIDTndkG9h9h-ZFi2cIY/edit?usp=sharing ERES and OARM-PT will collaborate; their deadline is 10/25.
4	Local Notes in NZ		10 mins	All	https://docs.google.com/spreadsheets/d/14vLqeSPXTomdJHUB1gQjzpR5RzNOrlNsXxBbqeyYIN8/edit?usp=sharing (physical items) and https://docs.google.com/spreadsheets/d/1qV3Hi5-LZu9Z2E92iVnyRxsfAl7cvtgy78FTkd9ciO4/edit?usp=sharing (E-Resources) UCLA-specific notes should all be resolved; UCSB notes should be resolved; UCSC Spec. Coll locations referred, others resolved; other campuses in process of cleaning up TOC continuation 590s seem to be coming in from WDUs, although I couldn’t find any documentation of it. (We had similar local 590s that migrated from Voyager, too.) Anyone know about Casalini notes e.g. “Class proposal made for PQ4126.P7 for Prose poems?”	Currently we are in process of cleaning up existing problems Next step should be exploring the cause so that we do not need to continually clean these up. Is it an OCLC or Ex Libris problem? Other causes? No objections to the idea of stripping 590s out of incoming records if has no $9 LOCAL/local	@Hermine Vermeij and others, explore the new functionality, Restrict Editing of Metadata Fields, to see if it will be useful
5	Discovery - Exclude eBooks from CDI Results		10 mins	All	Discovery has started work on this decision: Exclude eBooks from CDI Results Are we ok being in the “informed” section of the RACI? Are there electronic collections we’d like them to specifically look at when testing?	We are fine with being kept informed. If the decision is to make changes, we want to be informed in advance so that we can review the proposed changes
6	Material type in item records		5 mins	All	How do campuses code material type in item records for pictorial materials? UCD: Art original; Art reproduction; Broadside; Chart; Ephemera; Flash card; Graphic; Other visual material; Pamphlet; Photograph; Picture; Poster; Technical drawing; Transparency UCSB: Other (we use very limited number of Item Material Types) UCLA: Probably inconsistently! We have a lot of options available and no real policy. Stats (numbers of items for each type); “Graphic” looks like the winner. Art original - 183 Art reproduction - 17 Ephemera - 2 Graphic - 1089 Other Visual Material - 4 UCSC: Art original Art reproduction Graphic Photograph UCR: Graphic (Art Original) Graphic (Art Reproduction) Graphic (Chart) Graphic (Flash Card) Graphic (Photograph) Graphic (Poster) Graphic (Other)
7	Authority control		10 mins	All	Start discussion again. (Go-live and beyond) Working with the NZ authority control tasklist	We have not pursued all our plans for authority control in Alma as outlined in our original decision page. Some campuses are interested in doing authority work in OCLC, to the degree possible, to improve problem headings.	@Hermine Vermeij will create a new decision page documenting what we are currently doing
8	Additional discussion		10 mins		https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing
9	Parking Lot				Authority control
10		Total	/60