2023-12-14 Meeting notes

Attendees

  • @Adam Baron

  • @Marcia Barrett

  • @Catherine Busselen (notes)

  • @Shi Deng

  • @Ryan Finnerty

  • @TJ Kao , Vice Chair

  • @Yoko Kudo

  • @Cathleen Lu

  • @Latasha Means

  • @Hermine Vermeij, Chair

  • @Sarah Wallbank (Unlicensed)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates/announcements (Please add in advance)

Share information

10 mins

All

Start recording!

Ryan (UCSD)

  • Given that it exists on our campus CMS and has a high barrier for editing and that Google analytics shows that we get almost no external visitors, we have decided to shut down our TPOT site and move all content to our intranet.

  • We are looking at stopping local cataloging of our ETDs and just rely on the ProQuest and eScholarship collections.

    • From Hermine, there is some movement to look at how ETDs are handled in the Network Zone and improving access; work will begin in January 2024

  • This might be more appropriate as a future agenda item, but we would like to start using the new(ish) 856 2nd indicators and have started revising some local documentation. Are there any RM policies, rules, etc. that would need to be updated to accommodate this?

Hermine (UCLA)

Adam (UCB)

  • LCSH was updated to replace “gays” with “gay people” (see Approved Monthly List 08 LCSH 2). While many NZ records will be updated via WorldCat Updates, what steps do we want to take to identify and correct records that do no get updated? When might we want to undertake this work?

TJ (UCD)

  • Published 10 BIBFRAME converted MARC records to WorldCat (example) and shared issues identified with Ex Libris to enhance the BF-to-MARC converter. Next step: publish BF as BF to WorldCat. (2023-12-13 update at UC Davis)

  • Questions for the group: will it be okay to bring BF descriptions (with or without OCLC number) into Alma Sandbox NZ? If yes, is everyone comfortable with having duplicate “records” for a resource, i.e. one MARC record and the other BF description?

Catherine (UCSB)

  • Loaded latest version of all records for our Ethnic & Gender Studies collections; will be sending the set to Gem to get added to WorldCat Daily Updates

Coordination will be needed when the ETD project begins

@Hermine Vermeij will reach out to Lisa Schiff to learn more about the ETD update
@Shi Deng will also find out more about the ETD improvement plans
@Hermine Vermeij will put 856 second indicator merge rules on the agenda for next year
2

Review action items

Check in on action items

5 mins

All

https://uc-sils.atlassian.net/l/cp/sBLun4Ru

 

 

3

Local notes in NZ

 

10 mins

All

https://docs.google.com/spreadsheets/d/1gBr2LtuEgTcQ-eB1KgxXAA77h3axGOwPip2cld7GyJw/edit?usp=sharing

  • Progress? UCSC is finished; UCSB is finished

https://docs.google.com/spreadsheets/d/1Br2IXlEaSU7UOd1MwtyGpziOpfuAMOmW2Jpa1OrRvnQ/edit?usp=sharing

  • New report for 591-599. Next steps?

 

 

4

Policy on Local Bibliographic Data

 

15 min.

All

https://uc-sils.atlassian.net/l/cp/QF7QkpUs

Time for a revision?

  • An official instruction not to include local fields in the NZ record (there we can add the exception for CDL Acq 590s (https://uc-sils.atlassian.net/l/cp/G51AL3mv), and maybe we can also mention 590s present in some e-resource packages)

  • Overview of how local extensions work and when they can/should be used

  • Mention of the setting that prevents 590s being added to NZ records

  • Other?

    • CDL Acq records also do not include OCLC number, should add to exceptions on decision page

Yes, we should revise and add more details. Suggestion to add list of harmonization by MARC fields, as well.

@Hermine Vermeij will draft some changes and bring to RM-CMOS for review/feedback
5

Authority control

Start discussion

15 mins

All

Brain dump of background: Authority Control in the NZ

Next steps?

Tabled

 

6

Additional discussion

 

5 mins

 

Next meeting - cancel 12/21. Do we want to meet on 1/4?

No meeting on 1/4.

@Hermine Vermeij will cancel the 1/4 meeting.
7

Parking Lot

 

 

 

https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing

 

 

 

8

 

Total

/60

 

 

 

 

 

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