2022-12-01 Meeting notes
Dec 1, 2022 02:00-03:00 PM
Attendees
@Adam Baron
@Marcia Barrett
@Catherine Busselen
@Shi Deng
@Yoko Kudo
@TJ Kao (notes)
@Cathleen Lu
@Latasha Means
@Elizabeth Miraglia , Chair
@Hermine Vermeij, Vice-chair
@Sarah Wallbank (Unlicensed)
Absent
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Updates/announcements (Please add in advance) |
| 10 mins | All | Liz:
Yoko: Adam: Began incorporating ACQ work order in the cataloging workflow. Will share the documentation if folks are interested. UCSC: Metadata Services is having a retreat on Monday and will discuss the Cataloging Code of Ethics |
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2 | $5 codes/normalization |
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| Rules are already in the sandbox. Is everyone ready to test them? Shi: Campuses with Japanese collections funded by NCC are using a 500 note to indicate the source. But there are slight variations between campuses. Shi is working on harmonize the phrase and asks to include them in the rules. Adam: Should campuses submit all codes, including legacy and current codes/MARC organization codes vs. other codes, for inclusion? Liz suggested campuses submit all codes for inclusion. Catherine mentioned that Jeremy Hobbs used PyMARC to identify MARC fields with “odd” $5 will ask him if it is okay to share the scripts. |
| Testing for two weeks and report by 12/15 |
3 | Rule changes |
| 15 mins | Liz | Review outstanding change requests: UC Network Zone Rule Change Request Tracking Page - Resource Management - SILS Catherine has updated the merge rule for external search Concern for deleting 035 ocm/ocn/on: Some campuses might have records only with OCLC numbers with ocm/ocn/on. Adam asked if it is possible to only apply this rule to records coming through WDU. |
| Test by 12/15 Liz will reach out to Lisa Wong about the possibility of adding a line that removes 035 with prefix only when 035 without prefix is present |
4 | HathiTrust Collections |
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| Liz/Shi | There are 2 CZ collections that provide access to HT materials in Primo, which would mean SCP no longer has to manage HT locally. SCP-AC has discussed and is in favor of activating the CZ collections and removing the local SCP one. CDL would like for RM to weigh in as well Question for campuses: is it okay to turn on the HathiTrust Digital Library Full View Worldwide collection? Advantage: activating the collection can ensure patrons get the URLs immediately. Adam: What’s the impact if campuses have activated this collection in IZ already? One will take precedence over the other. But, we are not sure which one. Shi: How to engage input within campuses? Local RM or other groups? UCSB: a regular meeting to discuss if it is necessary to mirror the SILS structure. UCLA: Local SILS group meets every other week. UCB: Local coordination team. Hard to carry on meaningful discussions UCSF: Three member group meets every week UCR: No ER librarian. Work distributed among ACQ, CAT, and CS. Information about RM is shared but cross-department communication could be improved UCSD: Once a month meeting and information shared at high level. In addition, more subject-focus groups to work on all areas Suggestion: a regular systemwide newsletter that highlight each SILS group’s work. Question: For cross-area subjects, would it be more appropriate to go to CKGs for decisions? |
| Shi will write up some questions to share with campuses to engage input |
5 | Work Plan Check-in |
| 15 mins | Liz | Review Work Plan: Resource Management - Resource Management - SILS
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6 | Parking Lot/additional discussion |
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Limited Search Functionality in Alma and Analytics
Sharing session idea - fun with the CZ? (Maybe in conjunction with e-res?) Evaluate and refine WDU configuration
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7 |
| Total | /60 |
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Question? Contact AskSILS-L@ucop.edu