2023-07-20 Meeting notes

Attendees

  • @Adam Baron

  • @Marcia Barrett

  • @Catherine Busselen

  • @Shi Deng (notes)

  • @Ryan Finnerty

  • @Cathleen Lu

  • @Hermine Vermeij, Chair

Absent

  • @TJ Kao , Vice Chair

  • @Latasha Means

  • @Sarah Wallbank (Unlicensed)

  • @Yoko Kudo

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates/announcements (Please add in advance)

 

10 mins

All

Start recording!

Hermine (UCLA)

 

 

2

Review action items

 

5 mins

All

https://uc-sils.atlassian.net/l/cp/sBLun4Ru

Hermine showed how to add due day by entering “//” then select the day

 

 

3

CJK reindexing

 

15 mins

All

  • Some technical issues and many communication issues in first two weekends of rollout (UCD; UCSB/UCSC/UCI)

  • UCI/UCM/UCSD supposed to go this coming weekend.

  • Testing folder - can we decide on some best practices for the upcoming tests?

    • Test the Friday before the reindex and the Monday after?

    • Combined results has been identified as an issue.

    • UCB may go after Sandbox refresh, same as NZ, so the data may out of sync with Production, UCB oaky with it. Hermine will let Caitlin know if if they are aware this situation

 

@Hermine Vermeij will send out an email to UCI, UCSD, UCM reps (along with corresponding OT members--Lakshmi, Greg, and Tom) to remind them to test and send any best practices. Jul 20, 2023
4

Approve Team Charter

 

5 mins

All

Team Charter

  • Finalized, for action item, added due date.

 

 

5

Approve Work Plan

Approve Work Plan and decide on next priorities.

15 mins

All

Review https://uc-sils.atlassian.net/l/cp/eW1FdG7U

  • Brief level, will this be done by re-indexing?

  • Standardized Holdings Policies? is there a reason to do a day 1 for UC to go with standardized practice?

    • This is UCSD did, it is chipping away. Ryan can share UCSD’s proposal (several years old) if anyone interested --yes

    • UCB: workload concern

    • UCSB: yes, it would be huge undertaking, but would help holding report

    • seems like not interested to take on this task right now

Reviewed from parking lot and added the following to the work plan

  • Added a new task to address local 95x-99X field in the NZ: set the target date Oct. 31, 2023, medium --review norm rule and merge rule, with possible campus cleanup

  • Added a new task to investigate new functionality for record retention in the NZ: set the target date Dec. 31, 2023 and medium. Adam suggest make it wait out a bit in case there are bugs

  • Added task to check NZ records lacking OCLC numbers (refer to records marked for deletion but have inventory attached: may need to see the scope of the project before making decision

  • May continue to explore ideas on information sharing session: limited search functionality below is a good topic

We need to decide high priority tasks that we need to work on:

  • ETD policy

  • Authority control

  • WCUs

@Catherine Busselen will check if the brief rule will be done by the re-indexing job Aug 3, 2023
@Ryan Finnerty will share UCSD’s proposal
@Hermine Vermeij will send email and everyone will review the ETD policy document to finalize and publish it Jul 25, 2023
6

Additional discussion

 

10 mins

 

Review items in this list; move to workplan?

  • Alma August release has five CZ “Managed by Community” collections where portfolios can be deleted by everyone

  • Interest in session answering questions on how campuses decide when or why to use CZ

 

Limited Search Functionality in Alma and Analytics

Sharing session idea - fun with the CZ? (Maybe in conjunction with e-res?)

Evaluate and refine WDU configuration

NZ records lacking OCLC numbers

Need to review norm and merge rules to make sure local 9xx fields are removed and not allowed into the NZ

 

Adam suggested to adjust the width of the column and separate Additional discussion and Parking lot. --Done

@Hermine Vermeij will review items in the notes to move parking lot item to the Parking lot. Aug 3, 2023

 

 

7

Parking Lot

 

 

 

 

 

 

8

 

Total

/60

 

 

 

 

 

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