Restricting Editing of NZ Fields

See Best Practices for Decision Pages and Tags for groups

Legend: not started IN PROGRESS STALLED decided

Status	IN PROGRESS
Description	Decide which NZ fields should be restricted
Decision summary
Owning group	RM (hermine@library.ucla.edu)
Approver	RM
Consulted	SCP, Campuses, Acq, ERES
Informed
Decision-making process
Priority
Target decision date	Mar 1, 2024
Date decided	[type // to add Date]

Recommendation

Decision: Restrict edit/delete of OCLC numbers in the 035 beginning May 20, 2024

Decision: Restrict editing but allow deletion of 950-999 fields

Impact

Stakeholder group	Impact

Stakeholder group	Impact

Reasoning

Background

The August 2023 Alma release added a feature by which the central office can control which NZ bibliographic metadata fields can be added, edited, or deleted by Network Zone members: https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management/260Restrict_Editing_of_Metadata_Fields

RM-OST restricted editing of the 590 field (see Local bibliographic data) in November 2023, primarily to prevent 590s from being added to records.

Now we would like to consider restricting additional fields that have been an issue.

Questions to consider

Which fields should be restricted?

035 with prefix (OCoLC)?
591-599?
69X?
9XX fields?
- 950-999?

What complications would arise from restricting editing of certain fields?

Action Log

Action/Point Person	Expected Completion Date	Notes	Status

Action/Point Person

Expected Completion Date

Notes

Status

Sandbox Testing of restriction to editing/adding of

950, 954, 957, 958, 963, 964, 965, 967, 968, 969, 971, 972, 974, 976, 977, 980, 981, 982, 984, 985, 988, 989

by C. Busselen, R. Finnerty, T. Lampron, H. Vermeij

July 15, 2025

All testers confirmed that these fields cannot be edited or added but can be deleted. C. Busselen confirmed that the fields remain able to be edited, added and deleted in the NZ Alma instance.

Completed June 12, 2025

Sandbox Testing of restriction to editing/adding of

951, 952, 953, 955, 956, 959, 960, 961, 962, 966, 970, 973, 975, 978, 979, 983, 986, 987, 990, 991, 992, 993, 994, 995, 996, 997, 998, 999

July 31, 2025

All testers confirmed that these fields cannot be edited or added but can be deleted. C. Busselen confirmed that the fields remain able to be edited, added and deleted in the NZ Alma instance.

Completed July 31, 2025