2024-04-09 All Chairs Meeting notes

Attendees

  • Jackie Gosselar, OT Chair

  • Tammy Guziejka, Acquisitions Operations Subteam chair

  • Hermine Vermeij, Resource Management Operations Subteam chair

  • Ross Anastos, Fulfillment Operations Subteam chair (absent 4/9)

    • Sandra Farfan-Garcia, Fulfillment OST vice chair (VC guest)

  • Tamara Pilko, E-Resources Operations Subteam chair

  • Gem Stone-Logan, Discovery Operations Subteam chair

  • Caitlin Nelson, SILS Operations Center at CDL representative

  • Jason Newborn – Resource Sharing Subteam Chair

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

10

Team

Disc:

  • Started discussing end of year clean-up/organization work

  • Brief T&F Discussion

  • Continuing work on Exclude CDI eBooks decision page

RM:

  • Continuing to edit specs for ETD records; chairs working on Expanded Access to NZ.

ERES:

  • Lisa Wong presented her Analytics Dashboard for duplicate titles (ebook/ejournal) in IZ & NZ

  • Cont. work on Perpetual Access tracking

RS:

Working up the combined subgroup for LUO material with a secondary interest in RLF barcodes.





2

Questions from Slack

FYI on anything quick that came up

5

Team

 

 

 

3

OT / LG updates

Inform on salient issues from OT and LG

5

Jackie

SILS LG meeting fell on the holiday (3/29) so it was cancelled.

  • LG newsletter was distributed via email

  • will not be meeting for a few more weeks

OT

  • SILS Membership Transition Subgroup Charge: 2024 UPDATE DRAFT roster approved by OT

  • next ExL support managers meeting is 4/19/24

    • request ExL to send full output of all open tickets

    • any tickets from AllChairs? → please send by 4/15

  • SILS OT SC 90 minute meeting on 3/27/24 included 30 minute meetings with both OARM-PT and EIMP-PT

    • discovered lots of overlapping issues

      • who does the work after these teams make recommendations?

      • how does this work connect with the work of SILS?

    • OARM-PT is able to move forward with new team members empowered to make decisions

    • EIMP-PT issues cover a variety of areas, some that extend beyond SILS

    • question of CKGs current roles and decision making abilities

RNPT

  • “Topical” meetings are done and next is to wrangle our writing to them and their response.

  • Aiming to have something final in May, final deadline CoUL meeting in June.

Accessibility

  • Ex Libris is not in compliance with WCAG 2.0 AA

  • UC SILS wants to escalate this issue to get attention with ExLibris to get traction

 

 

4

Around the table conversation

Explore topics of interest to the group

20

Team

Update on the barcode issue:

  • There is an existing subgroup within RSOST/FFOST that includes RLF staff that can take on a first pass of that issue. Doesn’t need a charge or anything at this point.

  • OT was wondering about whether covering the barcode would impact digitization projects?

    • legacy item is part of the item and still searchable.

    • UCB also wants a secondary barcode field, for other reasons.

RLFs on SILS groups?

  • Would they want to be on every group?

    • RMOST, RSOST, FFOST, and for OT as well

    • It’s worth asking!

    • Chairs of the above teams will temp check their teams; CN as SSM will temp check with the RLFs.

Any other structural ideas about SILS gov?

 

 

5

Wrap up

Review actions and decisions

5

Team

 

 

 

6

Parking Lot

Capture important topics for future discussion

5

 

 

 

 

7

 

Total

50 minutes

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu