(Go-live) Preparation of Campus SCP Data

Legend: not started IN PROGRESS STALLED decided

Status

decided

Scope

GO-LIVE

Description

A data cleanup decision regarding how campuses should prepare local SCP records.

Decision

PPC recommends that local campuses follow the clean-up protocols for SCP records and SCP-related data as described below.

Owning group

PPC

Approver

PPC

Stakeholders

R = PPC reps
A = PPC
C = Acq/ERM, RMFG
I = Necessary local campus data cleanup groups.

Decision-making process

PPC reps from RM and Acq/ERM added information to the ILSDC recommendations from earlier in June. PPC reviews and approves.

Priority

High

Due date

Apr 9, 2021

Recommendation

Campus SCP Records

Reasoning

  • When orders for are attached: bib record must be included in P2E file in order to create electronic order type vs. print order type. Prepare for post-migration clean-up in the Vanguard to address duplication of electronic inventory with NZ inventory created via SCP’s P2E process.

  • Leaving as much CDL-licensed content out of the NZ is desired but PPC recognizes that when a campus also has local access it can be difficult to leave those records out of the NZ (vs. removing SCP access points) and they may also have different coverage or different SFX targets. Campuses should be prepared for extensive cleanup and possible NZ duplication in that case.

Background

5/11/20: ILSDC recommendation: Local institutions - Take your SCP stuff out: remove your SCP access points vs the record itself. (RM FG confirmed that we do recommend this, concerns about it being feasible for some campuses)

  • SCP may be able to help by sending delete files for campuses.

  • About 20% still have print and electronic; trying to get them done before migration. For the Vanguard might need to keep some composite records.

  • Can SCP redistribute the records if people remove them?

  • UCLA / UCSB - can people who are getting their data moved wholesale remove records in the same way that III campuses (who are sending a separate data extract) can?

    • We don’t want to remove stuff from the “real database” but only want to do that for the P2E process.

Dependencies

 

Questions to consider

 

Action Log

Action/Point Person

Expected Completion Date

Notes

Status

Action/Point Person

Expected Completion Date

Notes

Status

PPC Review/Approval

April 9, 2021

 

In progress.

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu