(Vanguard and Test Load) Preparation of Campus SCP Data

Legend: not started IN PROGRESS STALLED decided

Status

decided

Scope

VANGUARD and TEST LOAD

Description

A data cleanup decision regarding how campuses should prepare local SCP records.

Decision

PPC recommends that local campuses follow the clean-up protocols for SCP records and SCP-related data as described below. If clean-up cannot be completed before data migration to Vanguard, plan on testing/preparing post-migration clean-up tasks due to duplication with SCP records loaded to the NZ.

Owning group

PPC

Approver

PPC

Stakeholders

R = PPC reps
A = PPC
C = Acq/ERM, RMFG
I = Necessary local campus data cleanup groups.

Decision-making process

PPC reps from RM and Acq/ERM added information to the ILSDC recommendations from earlier in June. PPC reviews and approves.

Priority

High

Due date

Jun 26, 2020

Recommendation

Campus SCP Records

Reasoning

  • Purpose:  Prevent duplicate records

  • Ramifications if not done:  Duplicate holdings for CDL-licensed resources will show in the Alma NZ

Background

5/11/20: ILSDC recommendation: Local institutions - Take your SCP stuff out: remove your SCP access points vs the record itself. (RM FG confirmed that we do recommend this, concerns about it being feasible for some campuses)

  • SCP may be able to help by sending delete files for campuses.

  • About 20% still have print and electronic; trying to get them done before migration. For the Vanguard might need to keep some composite records.

  • Can SCP redistribute the records if people remove them?

  • UCLA / UCSB - can people who are getting their data moved wholesale remove records in the same way that III campuses (who are sending a separate data extract) can?

    • We don’t want to remove stuff from the “real database” but only want to do that for the P2E process.

Dependencies

 

Questions to consider

 

Action Log

Action/Point Person

Expected Completion Date

Notes

Status

Action/Point Person

Expected Completion Date

Notes

Status

Review of SCP/SFX Page by PPC Subgroup (Xiaoli, Caitlin, Liz M. Lisa S.), creation of this supporting page.

June 19, 2020

The purpose of this page is to call out data-cleanup recommendations made earlier by ILSDC.

Complete.

ACQ/ERM FG Discussion and Subgroup Follow-up to contribute recommendation for SCP bib records with order records attached.

June 26, 2020

FG has subgroup’s discussion notes for more detail/testing considerations in addition to recommendation text above.

Complete.

PPC Review/Approval

June 26, 2020

 

Complete.

Revised language in Decision Page in “Qualifications” section after change in decision to load CDL’s SCP records.

August 4, 2020

 

Complete.

Re-approved for test load

November 6, 2020

 

Complete

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