2023-01-25 RS OST meeting notes

Attendees

@Patrick SHANNON (Unlicensed) , UC Berkeley
@Jason Newborn , UC Davis (vice chair)
@Linda Michelle Weinberger , UC Irvine
@Amador, Alicia , UC Los Angeles
@Sabrina Simmons , UC Riverside
@Scott Hathaway , UC Santa Barbara
@Mallory DeBartolo (Unlicensed) , UC Santa Cruz, note taker;
@Peter Devine , UC San Diego
@Ryan White , UC San Francisco
@Alison Ray (CDL) , California Digital Library (chair)
regrets:
@Demitra Borrero (Demitra Borrero), UC Merced;

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	record meeting	make sure Alison records meeting	1	Alison
2	AFN CONSORTIAL BLOCK DRAFT DECISION PAGE FEEDBACK	introduce decision page	3	Linda	Please Review the draft decision page available at the link below and consult with your local campus Fulfillment, Resource Sharing, and other library staff you deem appropriate to gather comments, concerns, and feedback. Please also view the action log on the decision page for additional input and revisions that will be sought before sending it back to you for a final decision vote.		Please provide your written feedback via: this listserv using this feedback link: AFN CONSORTIAL BLOCK DRAFT DECISION PAGE FEEDBACK Please provide your feedback by 5:00 PM Friday,Feb 10, 2023 .
3	List of gaps uncovered by Tipasa Pilot	review & “finalize-ish” this list of Tipasa gaps	35	all	edits in spreadsheet
4	Review & Discuss Tipasa project plan outline 2023	Fill in dates: Summer 2023 GoLive; Go/NoGo date; VDX sunset timing (how long we want) consider contingency (delay) timing. keep winter 2023 as possibility or just go with summer 2024??	13	all	Berkeley starts early, big campus needs to be up by Aug 1 at very latest to be ready by instruction start. Assuming 8 week implementation includes sufficient time to test. June 6 - Aug 1 Go/No go decision should be made by May 31 - Writing up decision will need to start a couple weeks earlier. Decommission: If requests came through Worldshare they will move to Tipasa. VDX → VDX requests are the ones that need to go. (Aug 2024). If a new migration time frame needs to be determined, consider that Winter is not great despite a slow December (staff are potentially gone and we are very busy again in January).
5	Next steps for RS OST	meeting scheduling (alison out on 2/8/2023); no tipasa, maybe another topic? meeting with OCLC about project plan?? & tipasa gaps list?	10
6	Wrap up	Review actions and decisions	5		SANDBOX REFRESH Feb 12, 2023 - will have to redo any Tipasa configs! as well as VDX test config for sb
7	Bike Rack	Capture important topics for future discussion			‘pick up anywhere exceptions’: review shared messages, what would be next steps metrics on how often ‘pick up anywhere’ requests have to be changed to home campus (Jason) → may lead to: editing pu loc for this requests → may lead to: harmonizing bookbands is the “randomized” part of the rota building actually randomizing things? Jason has a hunch that within the geographical groups it’s creating them alphabetically. (discovered in reviewing schedule c report) NRLF/SRLF rejected stuck at B/LA follow up: SH’s ‘guide’; test with what B/LA see; more escalation with ExL (scott, Mallory, Jason, patrick) ExL’s solicitation to “contribute to the Resource Sharing Directory”. Kind of a huge thing that we should think about? (Mallory) → maybe after P2P investigation…
8		Total	x/x