2022-01-25 Meeting notes

Record meeting

make sure Alison records the meeting; designate note taker

Alison

Mallory will take notes

Questions from kick off?

Alison

Nobody has questions at this moment

There’s a Slack channel “transition team” where we can ask questions later if they come up.

Nominations for chair & vice chair

decide how to fill pool of nominations for chair & vice chair

Alison/all

Must pick a chair by 9:59am on 2/15 because the All Chairs meeting is at 10am on 2/15.

filling the pool:

-- option 1: nominate / self-nominate (option to remove self from pool)
-- option 2: everyone's in the pool & have option to remove self

--other ideas?

We will have two separate pools (one for chair and one for vice chair) and take a tiered approach:

• Start with option 1. If we don’t have any takers move to option 2.
  
  

@Alison Ray (CDL) will send an email to members who could not attend today re: how we will proceed and then also send a nomination poll for chair and vice-chair.

upcoming polls for recurring meeting times

AMR to show plan to find meeting time that everyone can attend.

Alison

Our initial doodle poll failed to find a time we can all attend

Can we share calendars so we don’t have to do painful doodle polls?

@Alison Ray (CDL) will send instructions for how to share calendars (outlook and google). If any campus has locked down the ability to share we will have to move forward with a series of polls to determine an ongoing meeting time.

UC & ExL AFN Task Force

inform/update outcome of AFN issues escalation from last phase. Notes from the meeting (includes link to recording)

Alison (if available: Sandra, Mallory, Linda Michelle)

We had a lot of tickets submitted re: our locate and matching issues. A “task force” was formed to address these issues and the TF met last week.

End suggestion was to change a setting in the locate profiles “locate by metadata”. This fix would mean that article requests would not match sooner and get kicked out to WSILL immediately instead of having to wait for each campus erroneously put in the rota to cancel the request.

Discussion:

• Does ExL have any sense of how many things will go to WSILL that should be filled by the UC?

  • No, that would take a very high level of analysis to go back and see if a UC has an item, whether it’s in a lendable location, if it was available at the time, etc.

• Borrowing at UCB is way up right now. Seems like there are still a lot of requests going out to WSILL that should be filled by the UCs

• Is this an all-in or all-out situation?

  • Probably best to keep things uniform for ease of Network management and results analysis.

  • The borrowing side would be the thing that’s affected - so if fictional campus “UC Buenacita” doesn’t want to opt in all UCs borrowing from Buenacita would be seeing the impact.

  • That would turn the Buenacita location “into a garbage can” - sending Buenacita requests for things it doesn’t have. Lending would continue to be a mess.

  • If Buenacita goes rogue and decides to locally maintain all their own locate profiles (nobody is currently doing this) and then changes their mind and wants Network management again they should be able to reconnect to the Network.

• Proposal is: do all sites want to make this change and have [dang it I didn’t finish writing the words used down and it would have been useful, sorry]

  • Before we implement we should figure out how to tell if this is working - possibly a count of canceled digitization lending requests to see if it decreases?

• @Alison Ray (CDL) will draft a decision page so we have a good reference to vote on. Aiming to get it done this week. We can vote asynchronously if needed.

Team Charter (Resource Sharing) - WORKING DRAFT

begin stubbing out or thinking about team charter

all

Team chargers seem more like ground rules for the group. Would be useful to do when everyone is present.

Postpone working on team charge until regular meeting schedule is determined and all can attend synchronously.