2021-08-24 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PMOL, out
@Lena Zentall (Unlicensed) , Co-chair, PMOL
@Ben Alkaly (Unlicensed), Com Leads, out
@Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		5	All	Oct-Dec Town Halls: How to source and schedule? 3rd Tuesday Ask on SILS Chairs, PPC, WG. Criteria: Discussion-worthy and have input from multiple people, e.g., forum Controversial or complex and would benefit from Q&A 60 minutes What is it not? quick updates or topics that impact a narrow group of staff. Ideally, set these now. Switch to support - Caitlin, Tom & Carlo? Ben & Adrian to talk with TTF on communications. PMs will schedule.		@Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) will invite Com Leads to TTF.
2	Phase 4 final report to CoUL	Review outline/timeline and next steps Share with WG at next meeting on Aug 20.	20	All	11/5 draft & 11/9 final
3	Editorial calendar (recurring)		5	Ben, Adrian	Draft a SILS News on the Transition Task Force for week of Aug 23 (Ben)
4	Town Hall for All Communication channels slide (at each meeting) Sep 21: governance deep dive; CDL SILS Operations Center; Transition Team	Roles: Slides: TBD MC: TBD Tech role: TBD (mutes/unmutes), advances slides, gives remote control access, and starts recording Moderator Chat: - use meeting-chat channel Public chat: sharing links, etc.- PMs Q&A (manage questions): MC will announce questions. PMs will monitor and ping chairs via zoom chat for questions as needed, and push Qs live.	15	Com Leads	Any actions we need to do now? Include 5 minutes on the Transition Task Force at the Sep 21st TH Coordinate with Danielle how this slots into the presentation
5	Com Leads ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All	Upcoming work per Com Leads work plan Thank you letters (send in early December per SILS co-chairs) Samples from phase 3 (mail merge, email cover letter, letter, etc.) Phase 4 final report (folder with outline) No Com Leads in ongoing gov. Transition communications to ongoing SILS shared governance. What is involved here? Do the Phase 4 Handoff template WAIT FOR BEN		@Lena Zentall (Unlicensed) and @Christine Barone (Unlicensed) will wrangle thank you letter data for Com Leads.
6	Parking Lot				Operation Leads post-mortem: when to schedule? October. Com Leads to facilitate post-mortem for EUOS so chairs can participate fully. Yes, Adrian will offer.
7	Wrap up		0	All	Any actions or decisions missed?
8		Total	50/50