2021-01-12 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

 10

All

• Last 2 SILS News are now on the website.

Editorial calendar (recurring)

10

Ben, Adrian

What’s on deck? Anything we need to think ahead about?

SILS Town Hall meeting (recurring)

• Chairs talking points

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Feb: Introduce “UC Library Search 101” deck

• Feb: Announce updated FAQ wiki page and offer to answer questions.

• March or May: MVP

• “Systemwide documentation of configuration specifications” (Lena to check with Carlo to learn more about this)

3rd Tuesdays: 2/16

Roles:

• PM update:

• Slides:

• MC:

• Chat: - use Com Leads channel

5

Com Leads

• Followup: Confirm if 1/19 meeting is canceled. Yes. April meeting is also canceled. B&A redid the presentation calendar and sent the dates to chairs. They will send reminders the month before.

• Suggested agenda items from cohort: https://docs.google.com/document/d/1skXfRHmlIVZ51ffc0rokMuGrxs27Bp6YnBUcDDK2fzY/edit

  • Add a slide with decisions. Ask if anyone has questions. Tell chairs to be prepared to answer questions. Ask chairs for a sentence on what is the decision and why it matters. Review in Com Leads one week before the TH.

  • “End user outreach, specifically what those outside the communications group should be telling patrons. For example, when to "let the cat out of the bag" in telling faculty about the new catalog and the retirement of Melvyl” Feb: Introduce “UC Library Search 101” deck

  • MVP topic (March or May?)

  • “Systemwide documentation of configuration specifications” (Lena to check with Carlo.)

  • “Accessibility and user experience” ACTION: Share with Discovery FG to cover in their presentation. ACTION: Share with EUOS to cover in their outreach.

  • “Plans for CDL/SCP changes in practice” ACTION: Ask CDL-NZ group to consider creating a blog post on this, when they know more info

  • “What is our messaging about the end of Melvyl?” ACTION: CDL typically communicates when sunsetting products. Lena to coordinate as needed with EUOS. Probably too weedy to be shared at TH. (tracking on PM agenda)

  •  “Maybe a deeper dive into some of the FAQs?” ACTION: announce updated FAQ wiki page at TH, offer to answer questions about any of the entries.

Add as an ongoing agenda item at SILS TH: Review decisions on critical issues (Cliff Notes)

Town Hall for All

• Q1: 1/25 11-12

  • Internal Training

• Q2: 4/19 11-12

  • EUOS

• Q3: 7/29 11-12

  • TBD (Post-go-live shared governance?)

Results of poll on topics of interest for TH’s

10

Com Leads

• Talk through naming process, thanks for feedback, etc.

• Acknowledging that SILS may require greater bandwidth at cohort and local levels

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Confluence FAQ updated. Share with SILS Chairs 1/13.

Parking Lot

• From SILS Chairs meeting on 11/18: Ben will talk to Adrian about using short 5-minute videos done on topics of interest (aka FAQs) to share with all staff (possibly via SILS News) or during TH. Can be time-consuming.

  • Discussion: Too much work. We have monthly Town Halls that allows for Q&A. Fine if someone wants to create a video, but Com Leads don’t have time to organize this formally. Talk to Com Leads if you have a topic to cover and they will suggest the best platform.

Wrap up

5

All

Any actions or decisions missed?

Total

50/50