2021-12-01 Com Leads Meeting notes

Attendees

@Christine Barone (Unlicensed) , Co-chair, PMOL
@Lena Zentall (Unlicensed) , Co-chair, PMOL
@Ben Alkaly (Unlicensed), Com Leads
@Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Checkin/quick updates/anything from parking lot, slack or email	Invite Com Leads to TTF? We discussed this in August. We forgot about it. What was our desired outcome here? Anything special we want to do to mark our final meeting on 12/14?	5	All	Ensure nothing com-wise falls through the cracks. The Handoff document should cover this. Ben & Adrian will join WG on 12/10.
2	SILS website	Decision: use the existing SILS website Update the SILS UC Libraries website home page Remove the word project from the title and other places where it no longer makes sense Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this? Yes	5	All	Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS”
3	Editorial calendar (recurring)	Final wrap-up message (SILS co-chairs) to send 12/13-17 early impacts not experts yet - it takes time thanks to all	5	Ben, Adrian	Ask all-cohort for any talking points about early impacts for a final message on SILS Ask EUOS for quote from patron about impact		@Adrian Petrisor will draft Final wrap-up message (SILS co-chairs) to send 12/13-17
4	Com Leads ongoing checkin		25	All	Workplan with timelines for remaining work SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly. Thank you/discharge letters (prep work starts week of OCT 4) Ben will work with Kathy Brown on the mail merge letters. When can we expect those? Send in early December per SILS co-chairs. Weds, 12/8 before noon. Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section Redacted version (track changes on for Steering, ideally due by 12/7) Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations. Check the Com Leads workplan for any other work that should be included on the Handoff Communication Flow matrix - would it make sense to update this for the service? If so, add to the Handoff work doc as a recommendation. Question form? Linked from Home page under FAQS and at the bottom of the FAQ page.	Divide the thank you letter PDFing and emailing among B&A and C&L Naming convention: P4TY_lastname.pdf 42 each as follow Lena: line 2-43 Christine: line 44 to 86 Ben: line 87-129 Adrian: line 130-169 Ben will divide the work into folders for Com Leads	@Ben Alkaly (Unlicensed) will divide the work into folders for Com Leads
5	Parking Lot
6	Wrap up		0	All	Any actions or decisions missed?
7		Total	50/50