2021-04-27 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

All

• UCOP will run monthly tweets for UC Library Search starting in late May - yay! UCOP has a monthly call with the campus coms staff and will also mention it.
  Assets: https://drive.google.com/drive/folders/1Z6OlyHIdQXy1rq8FCcGqS0YzgQ8MjVb5?usp=sharing

Public version of midterm Report

Determining timeline for when the report will be redacted and made available to public on SILS website and shared with the cohort and SILS News.

Redact it using “suggest mode”; SILS Steering will approve.

See example phase 3 final report

10

All

• Will prepare in suggesting mode for SILS Steering on May 11th

• Headers and footers - add public version

• Appendices

“This month in SILS” PILOT

Start of the month talking points about SILS; release as a SILS News.

Workflow:

• Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.)

  • SILS PM talking points

  • EUOS news releases talking points

• Com Leads refine it. Ready to go out on the first of the month as a SILS News.

• Reminder at the SILS chairs meeting.

0

All

• Com Leads to reach out now to get talking points from Chairs via slack.

• Will you be grabbing talking points from the PM update TH slides?

Editorial calendar (recurring)

5

Ben, Adrian

https://docs.google.com/document/d/19vXW0BGFOOSLZUhgXaBqLElmI00oKnW4y27b2KIXWJQ/edit?usp=sharing

SILS Town Hall meeting (recurring)

• Chairs talking points

• Copy slide deck for reuse

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

  • Shared Governance

  • Digital Collections FG

  • Archives & Special Collections EL

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

3rd Tuesdays: 5/18

Roles:

• PM update: Lena

• Slides:

• MC:

• Chat: (use Com Leads channel for offline convo)

0

Com Leads

Anything we need to think ahead about?

• Any questions submitted in advance?

Town Hall for All

Communication channels slide (at each meeting)

• Q3: 8/2 10:30-noon

  • Roundtable - highlights and kudos, MVP and how decisions were made and a couple of examples of decisions (Com Leads draft questions; Op Leads review questions; Com Leads send final questions by DATE)

  • Post-go-live shared governance?

Roles:

• PM update:

• Slides:

• MC:

• Tech role: Ben (mutes/unmutes), advances slides, gives remote control access, and starts recording

• Moderator Chat: - use Com Leads channel

• Public chat: sharing links, etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

0

Com Leads

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

Parking Lot

• In progress: Patron complaint escalation process message (Adrian). Next steps: draft the email to CoUL to share with their library staff.

  • escalation path

  • enough changing to send to all campuses (not just the new-to-Alma campuses)

Wrap up

0

All

Any actions or decisions missed?

Total

50/50