2020-11-03 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

• Zoom revised passcode mandate: No communication needed until at least November when more information is available.

• Is there any way to make the UC Libraries SILS P4 landing page default to show the left-hand sidebar? If not, can we link some of those files in the sidebar to the main home page.

• Using the SILS Kudos slack channel

5

All

• PM update - Neil needs to step back on PM duties due to increase in local work for the next couple of months.

• HOLD other topics for next time

• Adrian will attend the 11/13 SILS WG meeting

SILS UC-Wide Town Hall (aka TH4All)

Debrief on 11/2 TH

10

All

• Screen grabs for documents mentioned in co-chairs talking points

• Q&A worked well

• Attendance was excellent

• Faster hopping into the Q&A to help speakers

• Time felt crunched. How can we plan this better in the future?

• Suggestion to get the next 3 TH meetings set in advance. Then we only need to outreach the ICs one time.

Editorial calendar

Timing of the announcement about the completion of the Vanguard phase

Are there any takeaways from this phase that are worth mentioning (like having an important impact on upcoming work)?

10

• Congratulatory in tone

• A special shout out to the existing Alma campuses who offered lots of advice and insight!

Feedback from SILS Chairs on communicating and managing expectations

Discuss idea to keep building on FAQs to support cohort members so they have easy talking points when questions arise.

Create an email template for general responses or does this fall under the FAQ? “I understand you are anxious. These decisions have not been made yet. The answers will come and we will share them when we have them. We have a well designed process. Answering individual questions is not productive.”

You are empowered to be a leader for the project and communicate back. Provide the tools and authority for cohort members to answer these questions - email template, FAQ, etc.

“Cheat sheet” on Confluence for where to go to learn what’s happening in the project: talk to your local group/imp team, talk to co-chairs of a group, website, Confluence (meeting notes, decision pages).

15

HOLD FOR NEXT WEEK

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

SILS Town Hall meeting (recurring)

3rd Tuesdays

0

Com Leads

• Chairs talking points

• Finalize slide deck

• Are there any questions in the queue?

• Thinking about post-migration training needs -- ongoing Alma training after the big hump of getting everyone on the same page initially-- is there any mechanism planned for having systemwide training? For instance, Alma introduces regular updates to UX and functionality (new Metadata Editor, new areas available in Analytics, etc). Are there any plans to have those ongoing training issues dealt with at a systemwide level? Or keep them on the individual campuses?

Parking Lot

• Zoom revised passcode mandate: No communication needed until at least November when more information is available.

• Is there any way to make the UC Libraries SILS P4 landing page default to show the left-hand sidebar? If not, can we link some of those files in the sidebar to the main home page.

• Using the SILS Kudos slack channel

• Finalize whether to keep link sharing on? Benefits? Risks? When does email go out? HOLD UNTIL RESPONSE FROM PETER.

Wrap up

5

All

Any actions or decisions missed?

Total

50/50