2020-07-02 Op Leads (COM) Meeting notes

Checkin/quick updates

10

All

SILS Service Manager (recurring)

TBD

Caitlin

Step B+ decision

Understand next steps for Step B+ proposal

15

Neil

SILS All Chairs meeting (recurring)

• Note-taking:

• Facilitating:

• Monitoring chat: (wait until the end of the speakers talk/obvious pause)

• Track attendance:

Topic for next meeting July 15:

• Decision template?

• Test environment?

TBD

All

Hold agenda setting until next week

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

Anything to debrief on from July 1 SILS Chairs meeting?

10

Neil

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Hold until July 2

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report

FYI

Christine, Lena, Neil

Parking Lot

Total

45/60