2021-04-20 Com Leads Meeting notes

Checkin/quick updates/anything from parking lot, slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

40

All

• Discovery: Ask J&J whether it makes sense for demos of the discovery layer to take place at your local campus (e.g., at a staff meeting) rather than at SILS level.

• Debrief from TH4all:

  • I think we need to unmute all chairs at the start of the Q&A

  • Consider allowing all Q's to be visible at the start
    
    Takeaways:

    • “Next slide” preferable to remote control”

    • Tech needs to ensure that roundtable participants are positioned at top of gallery (investigate)

    • Q&A:
      Rec #1: No mod, auto-public, make all chairs panelists so they can answer live
      Rec #2: Keep mod on, all chairs are panelists, can “own” q on back-end; push live and answer

Review the TH process for the Q&A at the SILS Chair meeting so chairs know what to do.

Use verbal “next slide” rather than remote control.

Make all chairs panelists so they can answer live. Discuss more if the Q queue should be moderated or show all Q’s as typed.

Announce in advance that we may not be able to get to all Q’s. (Participants have the option to email AskSILS-L@ucop.edu)

Tweets for UCOP

• Ben is working with Melanie Ramiro and UCOP on 5 tweets.

• Melanie is providing artwork.

“This month in SILS” PILOT

Start of the month talking points about SILS; release as a SILS News.

Workflow:

• Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.)

  • SILS PM talking points

  • EUOS news releases talking points

• Com Leads refine it. Ready to go out on the first of the month as a SILS News.

• Reminder at the SILS chairs meeting.

0

All

Editorial calendar (recurring)

5

Ben, Adrian

Start Roundtable Recap SILS News:

1. What UC Library Search means for the UC Libraries?

2. What a huge change UC Library Search is?

3. How UC Library Search changes our capacity in the present?

4. How it sets us up for great things in the future?

Finalize by 4/23

SILS Town Hall meeting (recurring)

• Chairs talking points

• Copy slide deck for reuse

• Finalize slide deck

• Check questions in the queue

• Confirm several weeks in advance with guest speakers (calendar of speakers)

• Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)

Future topics:

• Mar (EUOS): Introduce “UC Library Search 101” deck

• March or May: MVP

• “Systemwide documentation of configuration specifications”

3rd Tuesdays: 5/18

Roles:

• PM update:

• Slides:

• MC:

• Chat: (use Com Leads channel for offline convo)

0

Com Leads

Anything we need to think ahead about?

• Any questions submitted in advance?

Town Hall for All

Communication channels slide (at each meeting)

• Q2: 4/19 11-12

  • EUOS

  • Roundtable on changes SILS will bring to library culture (Com Leads draft questions; Op Leads review questions; Com Leads send final questions by 4/12)

• Q3: 8/2 10:30-11:30

  • TBD (Post-go-live shared governance?)

Roles:

• PM update:

• Slides:

• MC:

• Tech role: Ben (mutes/unmutes), advances slides, gives remote control access, and starts recording

• Moderator Chat: - use Com Leads channel

• Public chat: sharing links, etc.- PMs

• Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.

0

Com Leads

Com Leads ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

0

All

Parking Lot

• In progress: Patron complaint escalation process message (Adrian). Next steps: draft the email to CoUL to share with their library staff.

  • escalation path

  • enough changing to send to all campuses (not just the new-to-Alma campuses)

Wrap up

0

All

Any actions or decisions missed?

Total

50/50