2021-09-27 Meeting notes

Quick announcements

5

Christine

• Notetaker: Donald

• Draft SILS News publicizing the nominations process more broadly

  • Hermine has heard staff are eager to self-nominate so good to share this information about how nominations will work.

  • Agreed that giving people the option to volunteer adds to transparency and sense of fairness.

  • In the future, should service on SILS groups be written into job descriptions?

Finalize email to DOC on nominations process

Review and approve https://docs.google.com/document/d/1OinY6u-P9mKBqmvlSeP-kaWzWVDh6-_SneT3CO5efUM/edit (to be sent 10/1)

10

Christine

UCLA and UCM are the only campuses that don’t use their work address for their gmail address.

Finalize Nominations forms

Review and approve the nomination forms

• (2 groups) SILS Leadership Group, and SILS Operations Team

• (6 groups) SILS Operation Subteams

• (1 group) SILS Digital Collections Project Team 

Review and finalize: https://docs.google.com/document/d/1_FZmeDX7YbuIQo7u87qrHD7T4w36DXhoZMjHuicrZEE/edit (homework from 9/20)

For reference: Ongoing gov structure

20

Lena

Asked everyone to look at the forms and to make comments on a separate page. Reviewed comments on that page.

Agreed that the list of qualifications for Operations Team is adequate without being overwhelming.

Clarification on the split groups-- Fulfillment & Intercampus sharing--is helpful.

Will go ahead and send the message about nominations to DOC.

Action: One more peek to make sure edits are complete and to turn on the form.

Send the email and open the nominations ASAP.

Welcome Letters

Timeline and process: https://docs.google.com/document/d/1IPnvdjiZHjFEm2-EPMyEaPmgaWkS82Jpg7F5KbgLr_w/edit

Will we re-use some of the existing SILS listservs? We can reuse listservs. If so, the archive would continue.

15

Homework: Review format and content for welcome letters; add comments; add questions: https://docs.google.com/document/d/17FtdwJJ60bOIP0HamlvaKESIs3xa1Wlq1GNGRoHkiI8/edit

Homework: Review and comment on preferred listserv names. See Welcome letters Timeline & Process doc (linked to the left)

Could we assign times for kickoff meetings in advance to avoid doing Doodle polls in advance? Yes. Participants will have three months to make time on their calendar.

Ask DOC members to follow-up post welcome letter emailing to make sure everyone got their welcome letter.

Parking Lot

Capture important topics for future discussion

50/60