2021-07-09 IT Meeting Notes

Date: July 9, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Erika Quintana (Riverside)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Turnbow (Co-Chair; San Diego)

Not attending:

@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)
@Sylvia Page (Unlicensed) (Los Angeles)(Step B+)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Catherine Busselen (UCSB) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Future meetings		5 min	All	July 23rd both Katie and Dominique can’t make it so we’ve canceled the meeting. Does anyone want to meet next week on the 16th? We will definitely meet on the 30th as it’s after go live.	CB--on vacation Friday, July 16	Going to cancel July 16th
3	Analytics Workshop Update Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative)	Review Registration form and Questions questions document.	15 mins	All	Registration Form Questions Document From EXL RE: Analytics Workshop (7/8 PM Meeting) Formal agenda expected soon. Hoping next week. Past “intended audience” verbiage Example 1: Target Audience: Library staff and managers who view and create reports in Alma Analytics Example 2: Library staff involved in using Analytics to run reports on library activities. Example 3: Note: this is more for Analytics training prior to test load and Cutover but can be applied to future library analytics work Anyone responsible for performing data review Anyone responsible for reporting post Go Live Anyone curious about how Analytics works UCS' IT and ICS will be able to be better determine which staff should attend which sessions when formal agenda is available (i.e. which sessions are for Catalogers, or Circ staff, etc.) IT Next Steps Once we have the agenda, we will need to: determine which campus can host the zoom sessions assign hosts for each session write a welcome script for hosts	Registration form and Questions document are approved. Next week when we have generic agenda we’ll send save the date Katie and Dominique will put together a sample agenda with times and send out for approval at the IT meeting on the 30th. After that we can send registration form and formal agenda. We will determine the “host campus” at the June 30th meeting.	@Turnbow will draft save the date email
4	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	45 min
5	Parking Lot				Training Documentation Hub Update Communications Report