2021-6-4 IT Meeting Notes
- Katie Ritchey (Unlicensed)
- Turnbow
- Peter Soriano (Unlicensed)
Date: June 4, 2021
Time: 1-2pm
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Peter Soriano (Unlicensed) (Berkeley)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Josephine Tan (Unlicensed) (San Francisco)
@Sylvia Page (Unlicensed) (Los Angeles)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Erika Quintana (Riverside) (Step B+)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Turnbow (Co-Chair; San Diego)
Not attending:
@Catherine Busselen (UCSB) (Step B+)
@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)
Agenda
Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |
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| 1 | Consent to Record |
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| 2 | Volunteering Availability (Standing Item) | Track who is available to volunteer to work on tasks outside of meeting over the next week. |
| All | Members please pre-populate with your availability.
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| 3 | Upcoming Events | Create awareness around upcoming tasks/events | 5 min | Chairs | Fulfillment Open Houses:
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| 4 | Announcements (Standing Item) |
| 5 mins | Chairs |
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| 5 | Analytics Workshop | Need to select a date by June 18 | 10 mins | All | Analytics Workshop
Options:
| Week of Aug 16: September Dates: | IT Members will reach out to campuses to determine preferences and share their decision in the “Decisions” section by June 11 if possible. |
| 6 | Open Houses |
| 5 mins | @Erika Quintana @Catherine Busselen | Update regarding Technical Services Open Houses. These would not be helpful to do now for people who are generally pretty swamped. Post go live will be a better time. |
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| 7 | Workflow Training Materials | Decide if we would like to pursue something like this. | 15 mins | @Josephine Tan (Unlicensed) , All | Posted by Josephine in the slack channel: I took a quick look at the CSU consortium site and am admiring their content layout on the landing page - Unified Library Management System - under the Training Materials is a listing for Workflows. Clicking into some of those workflows, you can see an impressive collection of visual workflows that, if I were a new staff member, I could pretty easily follow and then ask colleagues already working with Alma-Primo for additional help. The other categories of Best Practices/Processes and Policies and procedures are also well organized. It seems worth reaching out to CSU to see how they approached what groups were responsible for creating the content (i.e., the very nice visual workflows). And most likely they had an ITS similar to us that curated the content. |
| @Josephine Tan (Unlicensed) will write up paragraph of ask to take to PMs. Might be something we take to PMs, Chairs, or transition team. |
| 8 | Future meetings |
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| Discussion about future meetings Want to stay up to date on what people are doing for local trainings |
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| 9 | Subgroup Round-up | Hear from each of the subgroups | 5 mins | All | Training Documentation Hub Update:
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| 10 | Round Robin | Add local updates here for others to read |
| All | UCSC - Planning to hold local Primo VE Demo on June 23rd. No other plans yet. UCD - Planning 2 Primo VE drop-ins the week of June 21st, 12-1pm. UCB - Drop in Primo VE trainings Tuesday and Wednesday, open forum on Monday, first look Alma training on Tuesday and Wednesday UCI - first look at primo happened this last week UCR - planning a primo first look for tech services. UCLA - training upcoming for resource management and fulfillment - can share agendas |
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| 11 | Open Discussion |
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| 12 | Parking Lot from this meeting |
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