2020-09-29 IT-SC Meeting Notes

Date: Sep 29, 2020

Expected Length: 12-1pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Neil Weingarten
@Caitlin Nelson

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda?				Neil to create a template for action items for all group members
2	Co-chair recruitment				Katie is stepping in on a trial basis. Starting next week.		@Neil Weingarten Send a whenisgood for recurring meeting times.
3	Work Plan				The workplan need some revision. Will start review and revisions next week.
4	Next steps for IT				Members fill out the tabs Identify the right people on campus Communicate with those people on campus IT group reconciles the tabs How much exists already? Unknown IT group chooses work items to create materials for IT prepares the materials (divvy up the work?) Work starts in Jan or earlier if possible Work due by April		@Caitlin Nelson to communicate with Christine about getting liaisons for each FG to IT.
5	“Workshop survey” (After Oct workshop timing)				Proposal: survey the environment after the October workshop: so we can assess the workshop in order to plan Spring Workshops. so that the Coms team can write up something about our progress. How different are the October workshop and Spring workshops? Ex Libris has ONE agenda for “standard workshop” so it’s up to us to request changes as needed.		Caitlin and Neil set up context at Friday meeting, and have a group discussion.
6	Primo Certification Email				Update: Neil hasn’t done this yet. Time set aside to modify Alma one into Primo one, and will send to DT. Once it’s ready, Neil will send to Chairs, and Team will send to ….. Are we (IT) tracking who gets certified? Need to have 2 per campus (campuses can track this themselves.) If we know who the “Experts” are, we can refer to them later		Add to agenda for Friday as “reminder”
7	Spring Workshops				ExL PM note on spring workshop: https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/783712419 IT team needs to review and discuss the Spring Workshop proposal and determine if this works, and what more we might need.		See above discussion about survey, which touches on Spring Workshops.
8	Parking Lot				Reminder: send emails to list!
9			TOTAL	45 / 60 min