2020-05-08 Meeting Notes

Date: May 8, 2020, 12:30-1:30 pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Antoinette Avila (Unlicensed) (Irvine) (Step B)
@Allison Benedetti (Unlicensed) (Los Angeles)
@Catherine Busselen (Santa Barbara; co-chair)
@Brian David (Unlicensed) (CDL)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B)
@Erika Quintana (Riverside) (Step B)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Turnbow (San Diego; co-chair)

Not attending:

Prior to Meeting:

Review and complete assigned tasks

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Recording Consent (if needed)		5	All	Discussion over when to record meetings	Record whenever a Step A member cannot attend When a Step B member cannot attend, they may request to have the meeting recorded but otherwise it will not be recorded
2	Housekeeping task lists vacation/out Step B Members		5	@Turnbow	Task list now includes a task for each individual even when the task is for everyone or a group to participate in Step B members are not required to attend meetings but they are always welcome; if a task needs to be completed by a Step B member it will be tagged in the meeting Actions and/or Task List and should be completed by the Step B member For future agendas, we will track who is required to attend versus optional Vacation/out link on the left side or our Wiki page can be filled out by participants as we know we have times that we will not be available	Each individual will check off their own tasks as they complete them
3	ITS-related updates from other SILS groups	Facilitate communication between SILS groups	5	All	No updates today related to Internal Training
4	Team Charter	Finalize Team Charter	15	All	Reviewed draft charter and comments; one point of clarification was whether our group is responsible for creating and documenting workflows Edited with accepted changes The group agreed that it is ready to be put up as our final Charter once we have clarification about the inclusion or exclusion of backend Primo VE training	The group came to the conclusion that we will not be creating or documenting workflows but will provide training to support those workflows, especially as they pertain to systemwide workflows	@Turnbow will post completed Team Charter in Confluence May 22, 2020
5	Taking the Temperature Survey	Review responses	15	All	Reviewed responses and discussed where there were some tensions/differences in understanding One questions raised was whether this group will be dealing with training related to backend Primo VE		@Turnbow will take the question about backend training for Primo VE to the TOC group, including asking if they are discussing who should get Primo VE Certification along with the Alma Certification from the various SILS groups
6	Upcoming… Lessons Learned spreadsheet ALMA Train-the-trainer sessions ALMA Administrator trainings	Update on upcoming tasks	5	Dominique	Campuses who have already migrated to Alma/Primo should fill out the Lessons Learned spreadsheet based on their own campuses experience TOC is working on putting together a a recommendation for who will be required to get Alma Certification training What is the timeline for our group? Will be known more based on informtion from the TOC group as they get more information from Ex Libris itself		@Turnbow will create a place to track ALMA Train-the-Trainer participation recommendations for each campus May 22, 2020 @Catherine Busselen will fill in Lessons Learned spreadsheet with UCSB information @Erika Quintana will fill in the Lessons Learned spreadsheet with UCR information @Antoinette Avila (Unlicensed) will fill in the Lessons Learned spreadsheet with UCI information @Katie Ritchey (Unlicensed) will fill in the Lessons Learned spreadsheet with UCSC information @Catherine Busselen will fill in the Lessons Learned spreadsheet with UCSB information

Future agenda items