2020-09-04 Meeting Notes

sDate: Sep 4, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Brian David (Unlicensed) (CDL)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Erika Quintana (Riverside) (Step B+)
@Sylvia Page (Unlicensed) (Los Angeles)
@Neil Weingarten (IT PM)

Not attending:

@Turnbow (San Diego; co-chair)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All	https://drive.google.com/file/d/19ig4_bpn6C5gZS-Y4kedmezJgSyEaDl2/view?usp=sharing
2	Alma and Primo Certification communication going out soon	IT members made aware that communication about certification will be going out soon Understand what IT liaison’s role will be in relation to certification	5 min	@Catherine Busselen @Neil Weingarten	Messaging will be going out to the cohort about certification The message will alert people to send questions to the IT listserv There is an FAQ on the certification overview pages and we may need to identify some functional experts at Alma campuses to point functional-specific questions to
3	IT Workplan Discussion	Continue review of the IT workplan and identify missing items	25 min	All	https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615	Change “1st pass” to “setup”
4	Training Documentation Planning		25 min	All	Become familiar with the structure of the https://exlibris.libguides.com/alma Chose functional area to look over as well as look at Collaborative Networks, Admin and Analytics		@Catherine Busselen will look at WL LibGuide for Resources as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Elizabeth McMunn-Tetangco (Unlicensed) will look at EL LibGuide for Discovery as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Brian David (Unlicensed) will look at WL LibGuide for Discovery as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Bonnie Hain-Anderson (Unlicensed) will look at EL LibGuide for Fulfillment as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Sylvia Page (Unlicensed) will look at EL LibGuide for Resources as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Peter Soriano (Unlicensed) will look at EL LibGuide for Fulfillment as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Erika Quintana will look at EL LibGuide for Acquisitions as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Josephine Tan (Unlicensed) will look at EL LibGuide for Discovery as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Katie Ritchey (Unlicensed) will look at EL LibGuide for Fulfillment as well as Collaborative Networks, Admin or Analytics Sep 11, 2020 @Antoinette Avila (Unlicensed) will look at EL LibGuide for Acquisitions as well as Collaborative Networks, Admin or Analytics Sep 11, 2020

Future agenda items

Review/signoff on final work plan being

Training Documentation Planning:

Determine as a group how we want to gather, review, and inventory existing EL training documents

Determine how we want to present training documentation (What type of documentation (word docs, slides, libguides, combination of types, etc.); Where will it live (Confluence, GoogleDrive?)

How much guidance/structure do we want to develop for training materials to be used by system vs locally (i.e. structured templates, set of best practices, etc.)?