2021-08-13 IT Meeting Notes

Date: August 13, 2021

Time: Asynchronous, Virtual

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Erika Quintana (Riverside)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)(Step B+)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Catherine Busselen (UCSB) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Turnbow (Co-Chair; San Diego)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)

Not attending:

@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)

Agenda

	Item	Desired Outcome	Time (mins)	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Notes	Decisions	Actions
1	Consent to Record
2	Analytics Workshop Update	Provide an update		Date Confirmed: September 7-10 Trainer: Amanda Shriver Analytics Workshop folder on Google Drive CDL will host the zoom, IT hosts will manage the questions Welcome script for hosts Data Privacy Update: We need campuses to agree to share their data for the training. The PMs have created a new form to get permissions from each campus for each workshop. Please encourage your ICs to allow data to be used for questions. Questions asked by campuses who did not agree will be answered generically (verbally only without demo - they may not have access to a generic sandbox for the workshop), or offline after the workshop. If only some campuses agree to share their data, we will have to monitor questions for the campus and let the trainer know whether they can use the data or not. Marci will be out the week of the workshop. For questions/issues, our contact info is: Backup for escalations: Marina Spivakov Marina.Spivakov@exlibrisgroup.com (Project Sponsor) and please copy Adriana Pilecky-Dekajlo Adriana.Pilecky-Dekajlo@exlibrisgroup.com (Marci’s boss and Director of the PMs)		Everyone should register for the workshop Please sign up to host a session if possible
3	Knowledge Accelerator	Review draft e-mail.		We have drafted an e-mail to promote this to the campuses.		Everyone please review the draft e-mail and provide feedback in the google doc.
4	SILS Post Mortem Due December 3	Introduce the document		We will spend time at a future meeting (TBD) completing this post mortem when all of us can attend. For now, feel free to take a look at what we will discuss. Please note any future IT meetings for which you will not be available to attend (between now and November 19). Our meeting on 9/10 will be cancelled due to the Analytics training. AA: BHA: CB: DT: 9/3, 10/22, 11/19 EMT: None atm, but schedule could change EQ: 8/20, 8/27, 9/17, 11/12 JT: KR: PS: SP:		Everyone familiarize yourself with the post mortem document. Everyone note dates that you are not available to attend a future IT meeting. @Turnbow and @Katie Ritchey (Unlicensed) will determine which future IT meeting will be used to complete this document.
5	SILS Phase 4 Handoff Due December 3	Introduce the document		Will post a finalized copy of this document when it is available, likely the week of Aug 16.		Everyone familiarize yourself with the handoff document.
6	Parking Lot			Training Documentation Hub Update Communications Report