2020-05-28 Op Leads (COM) Meeting notes

Date

May 28, 2020 1-2 pm

Attendees

@Christine Barone (Unlicensed) , Co-chair, PM Leads
@Lena Zentall (Unlicensed) , Co-chair, PM Leads
@Ben Alkaly (Unlicensed), Com Leads
@Caitlin Nelson, PPC/IC liaison
@Adrian Petrisor, Com Leads
@Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Co-chairs update	Distributing PM work, starting this week: Christine to assume PPC PM duties. Lena to assume IC PM duties. Neil to continue on Training. 2. Creating All Chairs meeting, starting week of June 8. Next steps: consulting with Coordinator group chairs on format/content and polling for a recurring meeting twice monthly for 60 minutes. 3. Revising SILS principles for phase 4. Anything to add/edit? (circle back if there’s time)	5	Christine			@Lena Zentall (Unlicensed) will create a new gdoc for editing SILS P4 principles.
2	(PM Leads) Basecamp	Discussion on feasibility of having the cohort on Basecamp Benefits / risks?	0		HOLD: Discuss at IC meeting and bring recommendation by June 9.
3	(Com) https://uc-sils.atlassian.net/wiki/spaces/SP4/pages/517210559/UC%2BLibraries%2BSILS%2BProject%2B-%2BPhase%2B4%2BDraft%2Bpage	Review draft home page and new Google form for receiving questions	15	Adrian	Name is first field Overtly ask for email address in second field Third field is “Question for SILS” All fields will be required
4	(Com) SILS FAQ	High priority! Review and finalize FAQ.	40	Ben, Adrian
5	(Com) Communication Matrix	Confirm all comments/edits (due May 28)		Ben, Adrian
6	(COM Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All	Table for next time
7	(COM) SILS News Editorial Calendar	Awareness of upcoming communications and anything needed	0	Ben, Adrian	Wiki is live! Decision-making transparency (June 1)
8	Parking Lot				Cohort townhalls - add to future agenda Revise phase 3 principles - do any need revision?
9		Total	60/60

Future Agenda items

Communication flows review (Ben)
Work plans for WG approval (aim for 6/12 WG meeting)
1. Communication plan for WG (6/4?)
2. PM plan for WG (6/2)
Review outstanding premortem risk mitigation actions with PM Leads