2020-08-14 Meeting Notes

Date: Aug 14, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Catherine Busselen (Santa Barbara; co-chair)
@Brian David (Unlicensed) (CDL)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B)
Sylvia Page (Los Angeles)
@Erika Quintana (Riverside) (Step B)
@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B)
@Katie Ritchey (Unlicensed) (Santa Cruz)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Turnbow (San Diego; co-chair)

Not attending:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record				Not needed; all in attendance
2	Welcome, Sylvia!				Sylvia Page is replacing Alison as the UCLA representative
3	B+ Members	Announce and define B+ membership	5 mins		Responsibilities of Step B+ Members in the Internal Training Group: Expected to attend meetings, unless otherwise specified by the group chairs. Expected to communicate committee decisions/training documents with campus Expected to communicate campus training needs to the committee Expected to track decisions coming from the SILS cohort and work with their local groups to determine the impact to training, especially in the development of supplemental training materials. Expected to coordinate training activities at their local campus. Identify staff at their campus that will need to participate in ExL train-the-trainer sessions Step B+ Members in the Internal Training Group are not responsible for: Maintaining system-wide training documentation Developing training templates System-wide training communication
4	Schedule for Posting to Confluence	Input Brian and Peter’s names into appropriate weeks Assign for Round 2 Full Implementation	5 mins				@Catherine Busselen will ask Caitlin Nelson / Ex Libris about whether the Full Implementation videos, training materials and exercises will be the same as during Vanguard or if they will get changed @Brian David (Unlicensed) and @Peter Soriano (Unlicensed) will sign up for next posting
5	Determine October Training Schedule	Have a general schedule determined by the end of the meeting.	15 mins	All	Finalize the schedule for ExL review by Aug 19. Send schedule by Sept 4. Would like a volunteer to help with this, please let us know if you can assist with that on Monday or Tuesday	Keep the same order as presented in this document Try to stagger/break up technical and patron services to various days	IT Reps at Vanguard campuses should give a heads up to their campuses about Oct 5-9 training; schedule coming by end of Aug.
6	Review UCS Vanguard Training Survey	Finalize survey to be sent to training participants after UCS Vanguard Training is complete	10 mins	All	Split training so that folks are spending 6 hours/day in training. No training during lunch (12-1 p.m.) Try to stick with 9 a.m. - 4 p.m.
7	Reminder: Add Primo VE Vanguard Training participants to training spreadsheet	Identify participants for Primo VE Vanguard training	5 mins	All
8	Identify Calendar Blocks for spring training	Determine what weeks from March through May would NOT be available for holding the training workshops (what we are calling train-the-trainers)	10 minutes	All	https://reciprocity.uceap.universityofcalifornia.edu/uc-calendar	Spring Breaks/Between Quarter Break--3/22-3/28?	@Turnbow will find out if there are any blockers for training in March-May 2021 at their campus and add to the 8/14/2020 number 8 Decision section Aug 21, 2020 @Catherine Busselen will find out if there are any blockers for training in March-May 2021 at their campus and add to the 8/14/2020 number 8 Decision section Aug 21, 2020

Future agenda items

Review/signoff on final work plan being