2023-01-31 Meeting Notes

Regrets: Imtiaz

Notetaker:

Agenda and Notes

• Cailtin summarize questions, salwa writes up email with link to slides, videos and summary questions. Link to video 1. 

• Caitlin will clean up the questions and answers - group can review the answers to ensure accuracy. 

• We’re now meeting weekly until end of Feb - report due to LG and recommendations to LG on what and how security and privacy should be approached. 

  • Adhoc, on-call group, term limits or keep continuity, or members can slide off - staggered terms? Ex officio SMEs?

  • Make room for members to slide in and slide out as appropriate - membership renewal process be a regular ones. Staggered terms , have an IZ rep and an NZ rep, is a SILS SM needed for this group,

  • Have a reboot meeting in July/Aug to address continuity and historical knowledge

  • Annual membership checking

• Team composition - ideas

  • IZ rep(s) who has Alma IZ knowledge who might be an Operations team rep or a library rep who has top level user admin privileges and understands IZ well

  • Campus privacy officer(s)

  • Library privacy/IT rep(s)

  • 1 NZ expert

• UC Recruit - (faculty application system) - they are making faculty applicant data available - they have policies and process and they have a form to ask for data and they have a data consumer agreement and a data provider agreement - cant  predict everything that comes in in terms of questions but over time principles will solidify. 

  • Note - Since mentioning this, I went through the data provider agreement with a fine-toothed comb and have proposed a number of changes, predominantly for clarity. It is still a nice document to use as a template in my opinion, just wanted to let you know there may be considerable wordsmithing down the line. Kent