2024-11-18 Meeting Notes

General Check-In

• discuss Alma release notes (if any)

• discuss anything relevant from All-Chairs

5

All

Meeting was cancelled- will be discussing decision pages in future meeting

Damaged AFN item form/process

5

Ross

Damaged Item form & process

Next Step:

• Edits to form and Power Automate flow are complete.

  • added radio bubble in form for “when damage was found”

  • added short answer in form for “item status”

  • added “best practices” line to top description in form

  • added CC for borrowing ILL unit in power automate flow

Next Step:

• Provide feedback by next meeting 12/2

• Vote- during next meeting 12/2

• Pass to Operations Team for a solution to find a host for the form

TeamModification of On Hold Shelf letter

Decide next step and deadline

5

Ross

Modification of On Hold Shelf letter

• Each location will find out who is responsible for making edit to letter and report back

• Ross will demo during November 18th meeting (November 4th meeting was cancelled)

Next Step:

• Video of demo will be sent via email

• Should be in place at all locations by the beginning of January 2025

AFN Billing Practices

Do we need more time to gather information?

10

Sandra

https://docs.google.com/spreadsheets/d/1RCbMonyXuYYhMsbgvFoIjwmn74hzdI0jBy58Q59qk_A/edit?usp=sharing

Next steps:

• Will give more time to gather information

• Check in during next meeting 12/2

Non-Alma Billing Practices

• Subgroup for Non-Alma discussion with RS: volunteers are Mark, Sahra, Sarah and Sandra

• RS members volunteered- meeting 11/7?

5

Sandra

• Already had first meeting and another one is scheduled for next week

• Meeting notes:

  • Discussed the need to document current practices

  • Might be a good idea to collect data from each location as to how many items are still outstanding

  • Possible solutions

Next steps:

• 2nd meeting scheduled for next week

Manage Patron Services New UI

https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/October_2024/November_2024_Feature_Sneak_Preview

• Questions

AFN Library Use Only/RLF Barcodes

We've been having difficulty identifying RLF material that is library use only.  I'm wondering if others are having similar experiences and how we can address it.

Sahra/Mark/Ross

8/12- will revisit at end of Fall quarter

Wrap up/Topics for next time

5

All

parking lot:

• Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.

For future discussion:

• Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?