2024-10-07 Meeting Notes

Attendees

@Mark Marrow (UC Berkeley)
@Tony Navarro (UC Davis) - Vice Chair
@Lai Arakawa (UC Irvine)- ?
@Sandra Farfan-Gracia (UC Los Angeles) - Chair
@Ross Anastos (UC Merced)
@Sahra Klawitter (UC Riversde)?
@Mogilner Chamberlin, Ingred (UC San Diego)- not present
Member TBD (UC San Francisco)
@Lucely Chavez (UC Santa Barbara) - not present
@Sarah Troy (UC Santa Cruz)
@Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	Welcome Sarah Troy- new UCSC representative		5
2	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All	https://uc-sils.atlassian.net/wiki/x/AQC-p Fist to Five discussion / conflict resolution within SILS groups
3	Damaged AFN item form/process		5	Ross	Damaged Item form & process Next Step: Edit the form to incorporate feedback Vote Pass to Operations Team for a solution to find a host for the form		Next Step: Will have update on November 4th meeting
4	TeamModification of On Hold Shelf letter	Decide next step and deadline	5	Ross	Modification of On Hold Shelf letter RS OST did not have any objections		Next Step: Each location will find out who is responsible for making edit to letter and report back Ross will demo during November 4th meeting
5	Review OST workplan	Discuss possibility of breaking up in two groups to work on the top deliverables	10	All	Work Plan: Fulfillment AFN Billing `2` Non-Alma Billing `2` Maintenance of User Accounts `1` Recall Policies `1` Anonymization Survey- no votes		Next Step: @Sandra Farfan-Gracia will start google sheet to document AFN Billing practices Subgroup for Non-Alma discussion with RS: volunteers are Mark, Sarah, Sarah and Sandra @Sandra Farfan-Gracia will reach out to RS for volunteers from RS
6	Manage Patron Services New UI				https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/October_2024/November_2024_Feature_Sneak_Preview
7	AFN Library Use Only/RLF Barcodes	We've been having difficulty identifying RLF material that is library use only. I'm wondering if others are having similar experiences and how we can address it.		Sahra/Mark/Ross	8/12- will revisit at end of Fall quarter
8	Wrap up/Topics for next time		5	All	parking lot: Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.		For future discussion: Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?