2024-04-08 Meeting Notes

Attendees

@Mark Marrow (UC Berkeley)
@Tony Navarro (UC Davis)
@Lai Arakawa (UC Irvine)
@Sandra Farfan-Gracia (UC Los Angeles) - Vice-Chair
@Ross Anastos (UC Merced) - Chair - absent
@Sahra Klawitter (UC Riverside)
@Mogilner Chamberlin, Ingred (UC San Diego)
Member TBD (UC San Francisco)
@Lucely Chavez (UC Santa Barbara)
@Nicole Thomas (UC Santa Cruz)
@Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All			Stand by for additional info from All-Chairs about membership transition as we approach June/July. Start thinking about if you’re interested in serving as the next Vice-Chair.
2	Review OST workplan	Use membership transition time (June/July) to review our workplan with “fresh” eyes including: Are there items on the list that should be removed? Is anything missing? Priority/sequence of list?	xx	All	Work Plan: Fulfillment Should we create an F OST Steering Committee to help filter topics to add future topics to the agenda/workplan?	Sandra and Sahra can help out on the workplan. Will push along as we get to it, perhaps have a draft completed by September to share with the OST.
3	AFN Library Use Only	We've been having difficulty identifying RLF material that is library use only. I'm wondering if others are having similar experiences and how we can address it.		Sahra	This is an issue that everyone is having. Need a flag/book band/stamp to ID library use only items from RLF’s. Check in with RS OST and see if they want to create a subteam? 2/28/24 update - Jason (chair of RS OST) emailed me a few days after our meeting and brought this up. Apparently the RS group is also getting complaints and wanted to discuss a solution with us. Talk about timing. More to follow.	3/25: Who from F OST would like to join? Mark, also Kristen from RS division at UCB. Sahra Ross, probably	Ross will forward the names for the interested folks to Jason and get the group launched. Could also include RLF barcodes? Include someone from RLF in the subgroup? Requesting items in transit, or on hold?
4	What is considered “damage” to an item?		xx		Task linked here. → Ross has not yet reached out to the RS OST, so perhaps this topic gets pushed into December/January?	Will discuss during next meeting	10/23/23 - Ross to create joint F/RS subteam for review. Sahra volunteered. Might not have anything to discuss for 11/6 meeting. 2/26/24 - Ross has been busy and hasn’t had time to get back into this. Push pause for 1-2 meetings.
5	Modification of On Hold Shelf letter		xx	All	Modification of On Hold Shelf letter Still working on draft.		3/25/24 - Decision page generated, Ross continuing to populate and work towards a first draft.
6	Ongoing letter “maintenance”			All?	Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above.		3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.
7	Ad hoc/open discussion					Sahra - is there benefit in reviewing our Library Fulfillment Directory to ensure information is up valid and accurate? How widespread is the directory being shared? Mark - how do we communicate this to others so they know this is a tool that exists?	Will add this this as an agenda item for a few meeting cycles to review the directory for validity and accuracy, and encourage each F OST member to share out the page with necessary stakeholders at each campus.
8	Fulfillment Work Plan	Ongoing review and update as needed. Work Plan: Fulfillment	xx	Ross	Housekeeping as needed?		3/12/24 minor housekeeping to add the On Hold Shelf letter page.
9	Wrap up/Topics for next time		5	All	parking lot: