2024-07-29 Meeting Notes

General Check-In

• discuss Alma release notes (if any)

• discuss anything relevant from All-Chairs

5

All

Review OST workplan

Use membership transition time (June/July) to review our workplan with “fresh” eyes including:

• Are there items on the list that should be removed?

• Is anything missing?

• Priority/sequence of list?

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All

Work Plan: Fulfillment

Should we create an F OST Steering Committee to help filter topics to add future topics to the agenda/workplan?

Sandra and Sahra can help out on the workplan. Will push along as we get to it, perhaps have a draft completed by September to share with the OST.

7/15/24: will revisit workplan and steering committee after Sandra is back.

AFN Library Use Only/RLF Barcodes

We've been having difficulty identifying RLF material that is library use only.  I'm wondering if others are having similar experiences and how we can address it.

Sahra/Mark/Ross

4/25/24 updates: reviewing existing book bands; development of additional RLF LUO strategies.

RLF Barcodes update: Campuses which retain local holdings for items that go to an RLF result in two barcodes and two holding records. For the campuses that do retain them, the records are suppressed so they're not discoverable but if you scan the barcode then the record will come up.

The conversation about barcodes should happen with the resource management group, and the local campuses which retain those records.

We can share the impact and give input/feedback on the implication for us, but it's ultimately up to RM since they would be changing their workflows.

Start google doc to record impact and implication on campuses. determining a unified process would be ideal. since these items are being sent across the system it has a potential to impact multiple campuses.

Possible solutions:

Pose question to All-Chairs or directly to an OST (resource management?). See which solution in the google doc is the least painful.

Since All-Chairs is going through a transition phase right now, perhaps we wait until that settles? Or at the very least Ross could pose the problems/solutions as a primer and the group can discuss after the membership transition is complete.

Damaged AFN item form/process

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Damaged Item form & process

6/14: Draft of decision page complete. Feedback from F OST before sharing with RS OST?

Should items be returned with a printout of the form?

Should we always use a ziplock bag to return damaged items/wet material?

to do:

• get final review/comments from F OST

• encourage use of a ziplock back for returning damaged/wet material?

• Modify all Power Automate Flow emails to send to each campus' AFN email as per Library Fulfillment Directory.

• Reach out to RS OST for review/comments.

Modification of On Hold Shelf letter

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All

Modification of On Hold Shelf letter

6/14: Draft of decision page complete. Feedback from F OST before sharing with RS OST?

To do:

• Get final review/comments from F OST.

• Reach out to RS OST for review/comments

Ad hoc/open discussion

Fulfillment Work Plan

Ongoing review and update as needed.

Work Plan: Fulfillment

xx

Ross

Housekeeping as needed?

Wrap up/Topics for next time

5

All

parking lot:

• Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.

For future discussion:

• Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?