2024-02-12 Meeting Notes

Attendees

@Mark Marrow (UC Berkeley)
@Tony Navarro (UC Davis)
@Lai Arakawa (UC Irvine)
@Sandra Farfan-Gracia (UC Los Angeles) - Vice-Chair
@Ross Anastos (UC Merced) - Chair
@Sahra Klawitter (UC Riverside)
@Mogilner Chamberlin, Ingred (UC San Diego)
Member TBD (UC San Francisco) - absent
@Lucely Chavez (UC Santa Barbara)
@Nicole Thomas (UC Santa Cruz)
@Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All	Not much to report from all-chairs. focused on the “beefs” document and how those items will make their way to the negotiation team. 2/24 release notes: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/Alma_2024_Release_Notes?mon=202402BASE
2	Review OST workplan	Use membership transition time (June/July) to review our workplan with “fresh” eyes including: Are there items on the list that should be removed? Is anything missing? Priority/sequence of list? Related idea: Creating an F OST Steering Committee to help filter topics to add future topics to the agenda/workplan?	xx	All	Workplan page linked here. Each member think about participation/involvement in being on workplan steering committee. Perhaps 3-4 total members but I’m not opposed to more? Once workplan steering committee is formed we can prioritize/sequence the workplan, resume our discussion on the items below, then decide what to tackle on the workplan next!	Sandra and Sahra can help out on the workplan. Will push along as we get to it, perhaps have a draft completed by September to share with the OST.
3	State of SILS Townhall	There will be a “State of SILS Townhall” on 1/23/24 at 1pm. I would like to start brainstorming a list of what would be a good representation of topics for a 2-3 minute slide presentation of our OST.			Membership changes? Hold Notice Text harmonization Fulfillment Directory Potential issues/resolution page (still draft) Consortial Blocks/Cash limit blocks subgroup with RS & possible Bursar integration - this made the ExL roadmap for '24 until this gets resolved we’re investigating creating custom cancellation reasons. testing began in October. Damaged item form (in progress)
4	What is considered “damage” to an item?		xx		Task linked here. → Ross has not yet reached out to the RS OST, so perhaps this topic gets pushed into December/January?	Will discuss during next meeting	10/23/23 - Ross to create joint F/RS subteam for review. Sahra volunteered. Might not have anything to discuss for 11/6 meeting. 2/12/24 - picking back up
5	Transit slips/notes for patrons with fines or fees		xx		Task linked here. → We found out that no cancellations are being sent across the AFN. Have a bulleted list for our options and a couple items under “food for thought”.	Could discuss with the group on 11/6 or wait until the full membership is present. Notices working as they should, need to continue conversation around educating patrons and possible workarounds	10/25/23 - Sahra, Mark and Ross testing for cancellation reasons and user notifications. 2/12/24 - developed text to add to emails. Determining best location within letter.
6	Ad hoc/open discussion				Does anyone else pause requests during this time? Davis - yes.
7	Fulfillment Work Plan	Ongoing review and update as needed. Link here.	xx	Ross	Housekeeping	Made edits last time to:	Ross will log any changes to the draft pages.
8	Wrap up/Topics for next time		5	All	parking lot: