2024-11-04 Meeting Notes

Attendees

@Mark Marrow (UC Berkeley)
@Tony Navarro (UC Davis) - Vice Chair
@Lai Arakawa (UC Irvine)
@Sandra Farfan-Gracia (UC Los Angeles) - Chair
@Ross Anastos (UC Merced)
@Sahra Klawitter (UC Riversde)
@Mogilner Chamberlin, Ingred (UC San Diego)
Member TBD (UC San Francisco)
@Lucely Chavez (UC Santa Barbara)
@Sarah Troy (UC Santa Cruz)
@Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All	Meeting was cancelled- will be discussing decision pages in future meeting
2	Damaged AFN item form/process		5	Ross	Damaged Item form & process Next Step: Edits to form and Power Automate flow are complete. added radio bubble in form for “when damage was found” added short answer in form for “item status” added “best practices” line to top description in form added CC for borrowing ILL unit in power automate flow Vote Pass to Operations Team for a solution to find a host for the form		Next Step:
3	TeamModification of On Hold Shelf letter	Decide next step and deadline	5	Ross	Modification of On Hold Shelf letter Each location will find out who is responsible for making edit to letter and report back Ross will demo during November 4th meeting		Next Step:
4	AFN Billing Practices	Do we need more time to gather information?	10	All	https://docs.google.com/spreadsheets/d/1RCbMonyXuYYhMsbgvFoIjwmn74hzdI0jBy58Q59qk_A/edit?usp=sharing		Next steps:
5	Non-Alma Billing Practices	Subgroup for Non-Alma discussion with RS: volunteers are Mark, Sahra, Sarah and Sandra RS members volunteered- meeting 11/7?	5	All			Next steps:
6	Manage Patron Services New UI				https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/October_2024/November_2024_Feature_Sneak_Preview
7	AFN Library Use Only/RLF Barcodes	We've been having difficulty identifying RLF material that is library use only. I'm wondering if others are having similar experiences and how we can address it.		Sahra/Mark/Ross	8/12- will revisit at end of Fall quarter
8	Wrap up/Topics for next time		5	All	parking lot: Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.		For future discussion: Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?