2025-04-17 Meeting notes

Attendees

Jharina Pascual, Chair, UCI
Michelle Polchow, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Jeremy Whitt, Vice-Chair, UCLA
Jason Dezember, UCB
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF
Tamara Pilko, UCSC

Not in attendance:

Judy Keys, UCSD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Jharina Announcements: Work on WIP continues Kanopy in CZ	Share announcements	5 min	@Paula Pascual	Note taker/Actions: @Jeremy Whitt Timekeeper: Work on WIP continues: NZ Analytics Portfolio Details for Consortia WIP item: Ex Libris has proposed adding 3 fields instead of folders Kanopy in CZ: CZ collection added for KBASE Kanopy BASE US Collection (61641748650000041) Collection has 99.9% low bib rating CZ records worse than bibs available from Kanopy UCD found titles in this collection with no access
2	Standing Item: ExLibris Support Tickets (UC/ExL mtg, monthly on 3rd Friday: agenda)	Info Share	5 min	@Paula Pascual	any outstanding items from the last support meeting? any items to add to this month’s agenda? No items.
3	Standing Item: Reviewing ExLibris updates and releases (May 2025)	Info Share	5 min	@Paula Pascual	https://uc-sils.atlassian.net/wiki/spaces/ER/pages/2353430553 https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2025/Alma_2025_Release_Notes?mon=202504BASE : Not many ERES updates for April.
4	Updating policy for: https://uc-sils.atlassian.net/wiki/spaces/ER/pages/2206826497 https://uc-sils.atlassian.net/wiki/spaces/ER/pages/1844052127	Discussion	10	@Paula Pascual	Goal: update "ERES decision pages correspond to work plan items" into specific ways that decisions come to us. Add a set of guidelines at the top of policy and practice pages. Is this still a function we need to keep in our group, and is this something we need to outline? do we still have these decisions coming to us? What is our purpose moving forward? From the perspective of All Chairs, ERES needs to be available to make decisions if needed, but nothing specific at this point. Need to define the parameters used to produce policy and practice pages.	ERES discussed and updated https://uc-sils.atlassian.net/wiki/x/AYCJgw .	All: Think about periodic review of pages we produce.
5	CZ Updates Task List: data retention	Update?		@Jeremy Whitt	Update on retention period of CZUTL data forthcoming.
6	Wrap Up + Action Items	Review action items and next steps	5 min	@Jeremy Whitt
7	Parking Lot	Capture important topics for future discussion:			Review information and practice pages for outdated information and add new content to these pages.
8		Total	60/60