2025-05-29 Meeting notes

Attendees

Jharina Pascual, Chair, UCI
Michelle Polchow, UCD
Sherry Lochhaas, CDL
Jeremy Whitt, Vice-Chair, UCLA
Jason Dezember, UCB
Carla Arbagey, UCR
Sarah Sheets, UCM
Judy Keys, UCSD
Tamara Pilko, UCSC

Not in attendance:

Natalee Bell, UCSB
Katie Keyser, UCSF

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Jharina Announcements:	Share announcements	5 min	@Paula Pascual	Note taker/Actions: @Jeremy Whitt Timekeeper: No announcements/updates. Work on WIP is underway.		@Paula Pascual will add the Zoom cloud recording links to the spreadsheet.
2	Standing Item: ExLibris Support Tickets (UC/ExL mtg, monthly on 3rd Friday: agenda)	Info Share	5 min	@Paula Pascual	any outstanding items from the last support meeting? any items to add to this month’s agenda? No items.
3	Decision pages to be finalized and approved per Fist of Five/E-Res and SILS member charges	Finalizing 2 outstanding pages for all chairs	20		Multi-Part E-Collections Decision summary updated; minor page edits Perpetual rights and entitlement functionality in Alma DRAFT Go through pages with our charges in mind and answer/discuss the questions in the Actions column (to the right). These pages were Initially from Phase IV, but we have more information and practice pages now. How does that consideration factor into any finalization of these pages? Think about what is irrelevant, confusing, or misleading on any pages; they should be clear & concise. If someone hasn't submitted a request regarding a page yet, is the page even still needed? If a page is a historical document, it might already be completed. Edit the page to reflect this.	Following a vote, Multi-Part E-Collections has been finalized. Discussion onPerpetual rights and entitlement functionality in Alma DRAFT has been tabled to Jun 12, 2025.	@Paula Pascual will further edit the Perpetual rights and entitlement functionality in Alma DRAFT. Page to be finalized and approved at the Jun 12, 2025 meeting.
4	Vice chair nominations	volunteer or rota?			@Carla Arbageywilling to serve as vice chair!		ERES will vote on Jun 12, 2025.
5	Wrap Up + Action Items	Review action items and next steps	5 min	@Jeremy Whitt
6	Parking Lot	Capture important topics for future discussion:			List of AI generated tools in databases (created by USC's Win Shih and Kun Lin, shared via ECAUG Slack ) https://docs.google.com/spreadsheets/d/1dFh3LNcmr4W__KZDFi1wGSqfov87CYXXSnvq7Qr7g9w/edit?gid=363506182#gid=363506182
7		Total	60/60