2023-08-01 OARMPT Meeting

Attendees

@Erica Zhang (co-chair)

@Carla Arbagey (co-chair)

@Yoko Kudo

@Jared Campbell

@Rebecca Culbertson

Regrets: Lisa Mackinder, Nicole Arnold

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Gather & Announcements	Assemble as a group and share info	5	Team	Next SILS Town Hall, SILS Governance Assessment Poll, save-the-date for Thursday, August 17th from 11:00 AM - 12:00 PM September 5 meeting - cancel	Decision to cancel Sept 5 meeting
2	Interim Report	Update on our progress	10	Carla, Erica	Clean copy we plan to send to OT: https://docs.google.com/document/d/1k3B3wIHmX9SSUgRH0c0odIR37d8fpToLUa8i63inHuU/edit Cover letter draft: https://docs.google.com/document/d/1doDBPzlMwo7myEvO7vGuWmDLQMK7KtqAPWJpiOcgGEk/edit Glossary: https://docs.google.com/document/d/1UEdqXKw7oLDdrY83tC_6jXCi9JYWhXrd96rWCqcUADs/edit#heading=h.w5161jwlzzee	Deadline of Sept. 13 Report will allow for comments We can share with other subgroups for informational purposes	Resolve comments in Glossary draft and incorporate into interim report Report will be sent this week
3	Looking Ahead, Workplan Review	Think about what we would like to accomplish in the next few months	30	All	Completed general timeline for remainder of our term December 2023: complete recommendations based on discussions of workflow proposal spreadsheet; complete concept of new OA strategy group
4	Work plan goal discussion: Provide recommendations for models of work	Compile a list of questions from our documents & discussions; decide which questions our group can answer, and which an ongoing group could tackle; decide on recommendations to propose	15	Carla/All	Continued with maintenance/weeding https://docs.google.com/spreadsheets/d/1AjbCCgcFJGjfOChyGyr2CK6jzWXbx0mnqVMKtCw--Nw/edit Notes: How should we handle links that seem unstable? Balance relevance of resource with maintenance workload Is it cataloger's job to find new links? Best practice can involve a short time to investigate, and then submit to CDL helpline
5	Report back from SILS groups	Understand what other SILS groups and campuses are doing in relation to OA		All	E-Resources - Discovery - Resource Management - ETD is on the agenda for this week (https://docs.google.com/document/d/1lzQxfWz3EbRm2D7z2KHYlKEB9_i2Az450V3s5MyTAts/edit?usp=sharing ) Campus Updates - Other (JSC, SCLG, CKGs, etc.) -	Note in our workflow documentation that there are groups of free/OA materials it would not cover, such as ETDs, gov docs, etc. 2023 ACRL Technical Services Interest Group meeting - some interesting presentations related to assessment of OA resources
6	Wrap up & Homework	Review actions and decisions		Team
7	Parking Lot	Capture important topics for future discussion		Team	How to find items that are OA but have slipped thru the cracks, not being labeled OA? Something coming from Discovery group Another area is to rethink JSC and whether they want to continue approval role. Considering ongoing maintenance of OA in Alma/Primo - who is responsible? Because OA would be in the NZ, most maintenance requests would go through CDL Helpline - where in CDL would these requests go? From CDL: With broken links, Helpline will route the issue to the CDL Acq staff, in some cases we may loop in SCP, to review what needs to be done in Alma. For troubleshooting OA: With collections like ROAD, DOAJ, or Free e-Journals, those are turned on in bulk with thousands of titles -- and the titles are not individually requested by users either. If we can’t immediately find a correct URL or the user doesn’t suggest one when reporting the issue, we will just deactivate the portfolio. In short, not a lot of time is spent trying to fix a problem with one of those types of collections. With a collection like this, the titles are all coming from individual publishers and it will more often be the case that there is a problem with a single title and not the full collection, such as a small OA website disappearing from the internet. If there is a problem with an entire CZ-collection, we can report it to Ex Libris to resolve. For OA collections maintained locally, SCP may batch update the URLs too. Of course there are also OA materials that we pay to support. Generally speaking, those would be treated as if they are paid collections and we would work with the publisher to resolve any issues there. Statistics/Resource Management as related to the workflow Related to CZ Updates Task List: Consider a cleanup project to compile a list of open access collections in the IZ that are already activated in the NZ. Deactivate and delete those collections from the IZ. This would help with maintenance since we would not have to sift through redundant data if we decided to use the CZ updates task list. Solving the missing OA links issue: determine what is within our scope: From Becky: UCSD’s Serials Cataloging Group has the following info as to how UCSD is handling this. Please read the following especially the Content Corner Update: “Are we doing anything with the Community Zone Updates Task List at the moment? When a portfolio is deleted from a community-managed CZ collection, the IZ copy of the portfolio is deactivated and unlinked from the CZ and becomes a "local" portfolio. We currently have no way of being notified of these changes except via targeted periodic sweeps. Using the CZ updates task list would give us a list of updates that directly affect our resources. Who would review the updates, how often, etc.? Who would take care of cleanup?” a. Content corner: 2022 Alma CKB Release Notes: September-December b. Who would review the list of the updates and do the cleanup? TBD.
8		Total	60/60