2022-06-03 OARMPT Kickoff and first meeting

Intros / ice-breaker

know names and get familiar

15

Team

• Name, relevancy to this team

• In an alternate universe, what would you be doing instead of your current job? (Could also be hobby)

SILS mini-intro

Get to know more about SILS service

5

Caitlin

SILS is both a technology and a vision - what can we do consortially that we couldn’t do before (on separate ILSes).

SILS Principles

SILS Gov Structure

Tools

Familiarize with communication tools

5

Caitlin

·        Google shared drive: https://drive.google.com/drive/folders/1V_D_TpYzyTEJ1nrEKSPA-VwOR5mE5O50  

·        Confluence collaboration space: Open Access Resource Management Project Team  

·        Slack channel: https://uc-sils.slack.com #oarm-pt 

·        The email list for your team is SILS-OARMPT-L@LISTSERV.UCOP.EDU 

Why are we here? What do we want to do?

Understand the context for the group; familiarize ourselves with the charge; get a sense of the future of the group

25

Team

OARMPT Team Charge

• Develop policies and practices to ingest, monitor, and maintain OA resources that are added to UC Library Search (Alma/Primo VE) through the Ex Libris Central Discovery Index (CDI) records as well as the cataloging of records in Alma, and the loading of external records by other means (APIs, OAI-PMH, etc.); this will also include best practices regarding when activities should take place at the Network Zone level versus the local level

• Determine workflows and best practices for all campuses to follow, as well as document and communicate those workflows and best practices. Advocate for enhancements/improvements to CDI OA resources to the SILS Operations Team, for inclusion in UC enhancement requests to Ex Libris

• Develop methods of assessing impact of decisions made about OA resource management

• Collaborate and consult with relevant stakeholder groups on OA resource management

Where did we come from?

• OARM Task Force:

  • Charge

  • Phase One Report

  • Phase Two Report and recommendations

BREAK

Team

Team Charter

Rules of the road

20

Team

Open that link and let’s all contribute!

Decision-making processes; empowerment within SILS - what does that mean actually? (esp vs. DOC group)

What do we do now?

Set expectations for participation; start to plan next meeting; workplan?

20

Team

Look at previous OA principles.

Charge: “The OA Resource Management Project Team is charged to carry out this work in a two-year time frame (April 2022 - April 2024), after which the team will evaluate how and where OA resource management should take place within SILS. The team will hold monthly or bi-monthly virtual meetings to carry out their charge, with additional ad-hoc meetings as needed. Members are expected to commit an additional 2-5 hours of work per month, outside of meetings.”

When to start meeting? Record meeting?

Monthly? Bi-monthly?

• How are OA materials selected and find their way to SCP?

  • See OARMTF reports

  • Maybe EZ can talk more about previous TF

• Why are people interested in OA to begin with? What fires people to be an advocate for OA?

  • Next agenda?

• More structure for wiki space (clean landing page! links out to agendas!)

  • See action items

• EZ meet with CA about how we want to work as co-chairs

• Find out what other OST might have in mind for the OA team.

  • CN / JC can help with this

  • Phase 4 teams might have had ongoing issues lists to look for OA issues too

• Setting of agenda should be part of each meeting

• Meet monthly and cancel if need be

Wrap up & Homework

Review actions and decisions

5

1. Review past TF materials, including OA Principles

Parking Lot

Capture important topics for future discussion

x/x