2021-2-18 Meeting notes

ETD issues

Review the “Campus Specific ETD Processes” section. Is the information up-to-date?

Review questions posted:

• How we as a system and/or independently want to handle ETD cataloging? Where the work can best take place, including if Merritt, eScholarship, OCLC should be used? 

• What is the vision for ETD representation and handling in the SILS? ETDs be treated as a UC shared collection?

• Is it necessary to have UC ETDs in OCLC? Is it necessary to attach your library’s holdings symbol to OCLC records or would 502 field would be sufficient?

• Should eScholarship continue to submit content to WorldCat via the DCG?

  • Note that only UC Merced’s ETDs receive any notable referral traffic from WorldCat.

  • If so, should we try to identify useful, mutually exclusive sets in order to refine the metadata mapping?

• Should eScholarship be turned on in the CDI, given that it includes ETDs?  Is there a way we can use the Primo VE Resource Mapping Profiles to address any issues?

• Will cataloging of ETDs change with the SILS? Where are the optimal points for cataloging ETDs? What modifications in any of the involved systems could help?

  • Can we standardize how ETDs are cataloged? Where eScholarship/Merritt can be helpful.

  • Is consistency across campuses in terms of cataloging possible? If it isn’t, where are the main sticking points?

• Are there any changes we need/want from ProQuest?

• How would we handle duplicate records?

Questions from Berkeley:

• who updates the embargoes in eScholarship (which sends to CDI) and OCLC ?

• we want the same record in eSchol, Merritt, OCLC/WC and CDI--- so there needs to be one system for record which trickles the information to all other systems?

• Can we look at the cross walk that converts the PQXML (Proquest XML) to MARC and/or DublicCore?

Questions from UCLA:

• Do we know if the richer Merritt metadata stops at the front door of eScholarship or if it enters the repository and just fails to get out in harvesting?

• After Go-Live, would it be possible to explore allowing catalogers to view the metadata in eScholarship and seeing if the cross-walking can be improved?

• While we have heard it is possible to selectively harvest from eScholarship (e.g. harvest articles and not ETDs), do we know if turning on eScholarship in CDI is “all or nothing” (i.e. if you want articles covered then ETDs must also be included)?

• Do we know definitively if presence of the metadata in the Alma NZ and related metadata for the same resources in CDI will trigger duplication in Primo?

Review the proposed workflow - thoughts, issues, etc.

50 mins

Xiaoli

BELOW are pre-meeting populated notes. For meeting discussion please see notes after this table.

Decisions and ACTIONS are in both the notes and the columns to the right

ETD issues

UC ETDs

Proposed workflow

Currently, eScholarship uses “CDLER” holdings symbol when transmits to OCLC. (example display: https://melvyl.on.worldcat.org/oclc/1224547763

eScholarship is in CDI as a package. CDL does not have direct control over that. The OAI harvest into WorldCAT can be segmented by set, but it is very complicated. The segment would be based on “ETD” and “not an ETD.”

Reports:

• Each campus has an eScholarship ETD series, where you can browse all of the harvested ETDs, e.g. https://escholarship.org/uc/ucla_etd

• Reports about ETD use and deposits can be found on the eScholarship site by appending “/stats” to the end of your ETD series.  For example, here is the UCL page: https://escholarship.org/uc/ucla_etd    Several different reports are available, most of which can have a date range applied to them.  This report provides overall activity for UCLA since ETD deposits began: https://escholarship.org/uc/ucla_etd/stats/breakdown_by_month  

•  eScholarship also has an API that can be used to programmatically get information: https://help.escholarship.org/support/solutions/articles/9000147730-escholarship-api

The full ProQuest metadata is harvested from Merritt along with the PDF and any supplemental files, but eScholarship only needs a subset of fields for our display, which is what gets exposed in our access interface and the eScholarship API and OAI-PMH endpoints.  The latter is used by the OCLC Digital Collection Gateway (DCG).  There is one mapping used for all of the different types of content in eScholarship, from ETDs to multi-media items.

Changing the DCG crosswalk only makes sense if eScholarship will continue to be a source of MARC records in OCLC.  This is the first decision that must be made.  There are several steps that would have to be taken and we would have to work with OCLC to make sure the change would actually have the desired results. First, we would need to refactor the OAI-PMH feed used by the DCG.  Second, new mappings would have to be created for ETDs and non-ETDs.  Third, we would have to identify which ETD records should be overwritten by the new mapping, which would be complicated as we wouldn’t want to overwrite manually improved records. Fourth, we would have to be very clear about where manual cataloging fit in and how to handle any updates coming through cataloging and/or eScholarship.  Finally, the DCG is essentially a static tool that OCLC is not making any real improvements to, so issues that were raised previously, like the fact that it generates MARC records based on an old profile, are not things we can change.  The question is that whether this is a good source of MARC records for UC’s ETDs.

Turning on eScholarship from the CDI is “all or nothing”—no subsetting is available and again is controlled entirely by Ex Libris.  CDL is not involved in getting records into the CDI; it’s a product that Ex Libris sells. UC could choose, however, to keep eScholarship off in the CDI and import records into Primo VE directly and for that it would make a lot of sense to investigate how to import by different types (ETDs, books, etc.)

Turning on eScholarship in the CDI will create a duplicate record if there is another record in Alma. This was an issue raised at a recent ELUNA session on the CDI.

Homework

Parking lot

Total

60/60